Administration Manager
Layam Group · Chennai · onsite · Posted 29d ago
About a minute. You'll make an account on the way through.
About this role
- Office Administration
- Manage day-to-day administrative operations and ensure smooth functioning of the office.
- Coordinate office facilities, housekeeping, security, maintenance, transport, and other administrative services.
- Manage office supplies, assets, equipment, and inventory.
- Documentation & Record Management
- Maintain and organize company records, agreements, licenses, certificates, and statutory documents.
- Ensure proper filing, tracking, renewal, and timely updating of important documents.
- Maintain confidential employee, vendor, property, and company records.
- Legal Documentation & Coordination
- Prepare, maintain, and track agreements, contracts, MOUs, lease/rental documents, vendor agreements, and official correspondence.
- Coordinate with legal consultants, advocates, government authorities, and other external agencies whenever required.
- Track legal notices, documentation requirements, deadlines, and follow-up actions.
- Escalate legal matters to management and the company's legal advisor for appropriate action.
- Statutory Compliance
- Maintain records related to applicable statutory and regulatory requirements.
- Monitor licenses, registrations, certificates, permits, and their renewal dates.
- Coordinate with HR, finance, consultants, and relevant authorities to ensure timely compliance.
- Maintain compliance trackers and supporting documentation.
- Contract & Vendor Management
- Manage vendor contracts, service agreements, renewals, and supporting documents.
- Coordinate with vendors for documentation, quotations, invoices, renewals, and service-related issues.
- Ensure agreements and vendor records are properly maintained.
- Audit & Inspection Support
- Prepare required documents and records for internal and external audits.
- Coordinate with auditors, consultants, and government officials during inspections or verification processes.
- Ensure observations and document requirements are followed up and closed within timelines.
- Company Policies & SOPs
- Assist in preparing, implementing, and maintaining administrative policies, procedures, and SOPs.
- Ensure employees and departments follow established administrative processes.
- Asset & Facility Management
- Maintain records of company assets, equipment, office infrastructure, and maintenance activities.
- Coordinate repairs, maintenance, AMC renewals, and facility-related requirements.
- Reporting & Management Coordination
- Prepare administrative, compliance, documentation, and status reports for management.
- Maintain trackers for agreements, licenses, renewals, legal matters, and other important deadlines.
- Follow up with concerned departments and ensure timely completion of assigned activities.
- Confidentiality & Risk Management
- Maintain strict confidentiality of company, employee, contractual, and legal documents.
- Identify administrative and documentation-related risks and report them to management.
- Ensure important documents are securely stored and backed up.
Sourced from naukri
Skills
About Layam Group
Layam Group
Chennai, Tamil Nadu
India
₹3.9L PA avg
Avg at Layam Group
About
Layam Group is a leading workforce solutions provider specializing in recruitment, staffing, and business transformation services. With a strong presence across multiple industries, Layam offers end-to-end talent acquisition, contract staffing, skill development, and HR consulting to help organizations scale efficiently. Known for its innovative hiring strategies and deep industry expertise, Layam Group partners with top companies to deliver tailored workforce solutions that drive business success. The company focuses on sustainable growth, operational excellence, and client-centric solutions, making it a trusted name in the HR and staffing industry.
www.layamgroup.com
Industries
Employee ratings
10 reviews
Culture
3.4
Career growth
3.0
Work-life
3.3
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