Administration Manager

Role Overview

The Admin Manager will be responsible for managing all administrative and facility operations of the Goa plant to ensure a safe, efficient, clean, and cost-effective working environment. The role will oversee transport, canteen, housekeeping, security, garden and landscape maintenance, infrastructure upkeep, vendor management and employee support services.

Key Responsibilities

1. Administrative Management

• Develop and implement administrative policies and SOPs.

2. Transport Management

• Manage employee transportation and company vehicle operations.
• Optimize transport routes and vendor utilization.
• Monitor vehicle maintenance, fuel usage, insurance, permits, and statutory compliance.
• Resolve transportation-related employee issues.
• Ensure on-time availability of transportation services.

3. Canteen Management

• Manage outsourced canteen operations.
• Ensure food quality, hygiene, nutrition, and statutory compliance.
• Conduct regular food quality inspections.
• Monitor meal consumption and wastage.
• Drive employee satisfaction through periodic feedback.

4. Housekeeping Management

• Ensure high standards of cleanliness across offices, production areas, common spaces, and washrooms.
• Develop housekeeping schedules and audit mechanisms.
• Monitor housekeeping vendor performance.

5. Security Management

• Oversee plant security operations through outsourced security agencies.
• Ensure implementation of visitor management systems.
• Monitor access control, CCTV surveillance, and emergency response procedures.
• Conduct periodic security audits.
• Coordinate incident investigations and corrective actions.

6. Garden & Landscape Maintenance

• Maintain factory gardens, green belts, and landscape aesthetics.
• Coordinate horticulture vendors.
• Promote sustainable landscaping and water conservation initiatives.

7. Vendor Management

• Manage vendor contracts.
• Conduct vendor negotiations.

8. Budget & Cost Control

• Prepare annual administration budgets.
• Ensure budget adherence.
• Monitor monthly administrative expenditure.
• Identify cost-saving opportunities.
• Optimize vendor contracts and resource utilization.

Education

• Any Bachelors Degree

Experience

• 5+ years of relevant experience in managing:
• Security
• Transport
• Canteen Operations