Administration Manager

We are looking for an experienced Administration professional to lead and manage the organisations workplace facilities, infrastructure, real estate and administrative operations in Kolkata.

Key Responsibilities

• Lead overall facility and administration management for corporate / office premises.
• Manage and understand Hard Services including building maintenance, electrical, HVAC, plumbing, fire & safety systems, lifts, utilities and other engineering services.
• Manage Soft Services including housekeeping, security, pest control, cafeteria, transport, landscaping, waste management and other workplace services.
• Drive real estate management, including , civil works, office space planning, leasing, renewals, fit-outs, relocations, and property-related matters.
• Manage facility vendors, service providers, contracts, SLAs, AMC renewals and performance.
• Ensure effective OHS (Office Health & Safety) practices across facilities and compliance with applicable statutory requirements.
• Coordinate with internal stakeholders, landlords, government authorities and external agencies on facility and administrative matters.
• Has a fair knowledge of facility budgeting, operating costs and cost optimisation initiatives.
• Lead workplace infrastructure projects, refurbishment, expansion and renovation activities.
• Establish and monitor SOPs, service standards, KPIs and compliance mechanisms for administration and facility operations.
• Experience in managing large corporate events.
• Lead and mentor the administration / facility management team.

Key Requirements

• Graduate degree; MBA / PG qualification in Facilities Management, Administration or related discipline will be preferred.
• 10+ years of relevant experience in Administration, Facility Management and/or Corporate Real Estate.
• Strong hands-on experience in Hard & Soft Services management.
• Exposure to Real Estate / Property Management and workplace infrastructure projects.
• Good understanding of Office Health and Safety , statutory compliance, fire & life safety and facility-related regulations.
• Strong vendor management, contract management, budgeting and negotiation skills.
• Experience in managing large facilities / multiple locations will be an advantage.
• Strong stakeholder management, leadership and communication skills.