Administration Manager

Job Description: Admin Manager (Vendor Management) | Retail Industry

Admin Manager Vendor Management

Industry: Mobile Retail / Consumer Electronics

Department: Administration & Retail Operations

Location: Hyderabad / Telangana & Andhra Pradesh

Experience: 58 Years

Employment Type: Full-Time

We are looking for an experienced Admin Manager with strong exposure to the mobile retail / electronics retail industry to manage administration, store setup, maintenance, and infrastructure-related activities across the retail network.

The candidate will be responsible for ensuring that all stores are properly set up, maintained, operational, and compliant with company standards, while effectively managing contractors, technicians, vendors, and service providers.

1. New Store Setup & Execution

- Take complete responsibility for the end-to-end setup of new mobile retail stores.

- Coordinate and supervise civil, electrical, carpentry, painting, signage, AC, flooring, lighting and other store-related works.

- Coordinate with contractors and interior teams to ensure work is completed within the approved budget and timelines.

- Prepare and maintain store setup checklists and ensure all activities are completed before store opening.

- Conduct regular site visits and monitor execution quality.

- Ensure stores are handed over to the Operations team in proper working condition.

2. Store Maintenance & Repairs

- Handle and resolve all infrastructure-related issues across existing stores, including:

- Civil works

- Carpentry

- Painting

- Electrical works

- AC installation and maintenance

- Main boards / signage

- Lighting

- Flooring and ceiling

- Furniture and fixtures

- Shutters, doors and glass works

- Plumbing and other general maintenance

- Establish a proper complaint/ticketing mechanism for store-related admin issues.

- Ensure critical store issues are resolved within defined TAT.

- Regularly monitor pending maintenance issues and escalate delays.

3. Vendor & Contractor Management

- Identify, evaluate and negotiate with civil contractors, carpenters, electricians, AC vendors, signage vendors, painters and other service providers.

- Develop a reliable vendor network across Andhra Pradesh and Telangana.

- Negotiate rates and establish standard rate cards for recurring works.

- Monitor vendor performance, quality, pricing and timelines.

- Ensure proper documentation, quotations, work orders and bills are maintained.

- Avoid unnecessary expenses and ensure all works are completed within approved budgets.

4. Store Infrastructure Standards

- Develop and maintain standard specifications for mobile retail stores.

- Ensure uniformity in:

- Store branding

- Main boards

- Lighting

- Furniture

- AC capacity and installation

- Electrical requirements

- Paint and interiors

- Signage

- Fixtures and fittings

- Conduct periodic physical inspections of stores to identify infrastructure gaps.

5. AMC & Preventive Maintenance

- Manage AMC contracts for:

- AC

- Electrical systems

- Signage/main boards

- CCTV and related infrastructure

- Other store equipment

- Develop a preventive maintenance calendar.

- Ensure maintenance is completed before breakdowns affect store operations.

- Maintain AMC/vendor performance records.

6. Cost Control & Budget Management

- Prepare estimated budgets for new store setup and renovation works.

- Compare vendor quotations and negotiate the best commercial terms.

- Track actual expenditure against approved budgets.

- Identify opportunities for cost reduction without compromising store quality.

- Maintain a database of standard rates for civil, carpentry, electrical, painting, AC and signage works.

7. Coordination with Internal Teams

- Retail Operations

- Sales Team

- Finance & Accounts

- Purchase

- IT

- HR

- Security

- Warehouse/Logistics

- Management

Ensure administrative and infrastructure issues do not impact store sales or customer experience.

Key Performance Indicators (KPIs)

- New store setup completed within agreed timeline

- Store setup cost maintained within approved budget

- Store maintenance complaints resolved within defined TAT

- Reduction in recurring infrastructure complaints

- Vendor performance and service quality

- Cost savings through vendor negotiation

- Preventive maintenance compliance

- Store inspection compliance

- Zero/minimum business disruption due to infrastructure issues

- Timely completion of renovation and repair works

Required Experience & Skills

Mandatory

- 58 years of experience in Administration / Facilities / Retail Operations.

- Prior experience in mobile retail, electronics retail, telecom retail, or similar multi-store retail business is preferred/mandatory.

- Experience handling multiple retail stores simultaneously.

- Hands-on experience in store setup and maintenance.

- Strong knowledge of civil, carpentry, electrical, painting, AC and signage works.

- Experience managing contractors and multiple vendors.

- Strong negotiation and cost-control skills.

- Willingness to travel extensively across AP & Telangana for store visits.

Preferred

- Experience handling 100+ retail stores will be an added advantage.

- Experience in setting up new retail outlets from scratch.

- Knowledge of retail store interiors and infrastructure standards.

- Experience in developing vendor networks and standard rate cards.

- Good knowledge of Excel/MIS and administrative reporting.

Ideal Candidate Profile

The ideal candidate should be a hands-on Admin Manager, not just an office administrator. He should be capable of visiting a store, identifying an issue, coordinating the right vendor, negotiating the price, supervising the work and ensuring the issue is completely resolved.

The candidate should have strong practical knowledge of mobile retail store infrastructure and maintenance and should be capable of independently managing the administration requirements of a large multi-store retail network.

Reporting To: Head of Operations / Management

Team: Admin & Facility Team

Travel: Extensive travel across AP & Telangana required