Administration Manager

Role & responsibilities

We are looking for a skilled HR Admin Executive to oversee travel arrangements, office administration, vendor

management, and employee engagement activities, ensuring seamless office operations and effective HR support.

Key Responsibilities

1. Administrative Responsibilities

Travel & Accommodation Management:

• Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.
• Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.
• Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related

requirements.

• Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating

renewals.

2. Employee Engagement & Event Management

• Maintain the employee Birthday and Anniversary Calendar.
• Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).
• Assist in arranging offsite and onsite events for team-building activities.
• Plan and execute R&R (Rewards & Recognition) celebrations and prepare event analysis reports.

3. Vendor Management

• Handle vendor onboarding, ensuring contracts are in place for logistics such as lunch arrangements, welcome

kits, and office supplies.

• Coordinate with third-party vendors for office maintenance and supplies.

4. Day-to-Day Office Administration

• Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance,

and general upkeep.

• Oversee office logistics, including couriers, shipments, and other deliveries.

5. Branch Office Visits

• Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.

Preferred candidate profile

Experience

• 2-6 years (preferred in HR and administrative roles).

Skills

• Strong communication skills, both written and verbal.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).
• Familiarity with HRMS systems and administrative tools.
• Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Educational Background

• Bachelor's degree in Business Administration, Human Resources, or a related field.