Administration Manager
Stelling Technologies · Noida · onsite · Posted 48d ago
₹5.0L - ₹8.5L PA7–16 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Roles & Responsibilities:-
- Manage the facilities and operations of IntrCity Lounges across India (10 cities) and the Head Office in Noida.
- Act as the Single Point of Contact (SPOC) for all facility-related matters across the Head Office and lounge locations.
- Coordinate with local teams, the IT Infrastructure team, and external service providers to ensure timely resolution of facility-related issues.
- Oversee the day-to-day maintenance and smooth functioning of all office and lounge facilities.
- Ensure compliance with all statutory, health, safety, and fire safety regulations, including conducting periodic safety audits and emergency preparedness activities.
- Manage infrastructure maintenance, including HVAC/AC systems, electrical, civil, plumbing, fire safety equipment, and other essential facility services.
- Prepare and manage facility budgets, monitor operational expenses, and ensure timely processing of vendor payments, purchase orders (POs), invoices, and bill reconciliations.
- Handle lease agreements, rent negotiations, renewals, and coordinate with landlords for all office and lounge locations.
- Manage vendor lifecycle activities, including vendor identification, onboarding, contract negotiation, Annual Maintenance Contracts (AMCs), and performance management for housekeeping, security, pantry, pest control, and other facility services.
- Coordinate travel and logistics for facility-related site visits across all operational locations.
- Maintain and track company assets, including office equipment, furniture, fixtures, and inventory across all branches.
- Support new lounge setups, office expansions, relocations, and workspace planning activities.
- Coordinate staffing requirements through third-party agencies for housekeeping, security, and other facility support services.
- Address employee facility-related concerns and ensure a safe, functional, and comfortable workplace environment.
- Identify opportunities for process improvements and cost optimization while maintaining high facility service standards.
- Bachelor's degree.
- Certification in Facility Management or Administration will be an added advantage.
- 7–10years of relevant experience in Facilities Administration, preferably managing multiple locations across India.
- Prior experience in the Travel, Hospitality, Logistics, E-commerce, Retail, or similar service industry is preferred.
- Strong vendor management, contract negotiation, and AMC management experience.
- Excellent negotiation, coordination, and stakeholder management skills.
- Ability to independently manage multiple locations remotely through effective planning, communication, and follow-up.
- Strong problem-solving and crisis management skills with the ability to handle facility-related issues under pressure.
- Good knowledge of statutory compliance, workplace health & safety, fire safety, and facility maintenance practices.
- Proficient in Microsoft Office, especially Excel, and comfortable using facility management tools, ERP systems, or ticketing platforms.
- Strong verbal and written communication skills with a keen eye for detail.
- Good financial acumen with experience in budgeting, invoice verification, expense tracking, and vendor bill reconciliation.
- Willingness to travel occasionally to branch and lounge locations across India.
- Self-motivated, organized, and capable of managing multiple priorities in a fast-paced environment.
Sourced from naukri
Skills
Facilitiesv
About Stelling Technologies
Stelling Technologies
Travel & Tourism
102
employees
2011
15 years old
₹6.8L PA avg
Avg at Stelling Technologies
₹5L – ₹8.5L PA
This role
About
A technology provider focused on delivering real-time travel information for train passengers, enhancing their travel experience with various services.
Industries
Travel & Tourism
Employee ratings
10 reviews
3.7/ 5
Culture
2.8
Career growth
3.0
Work-life
3.7
Employees rate it well for
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