Administration Manager

About the Company: Our client, a leading Risk Management company with an international presence, is seeking an experienced Administration Manager to join their team in Mumbai or Pune, India. The ideal candidate will possess robust management skills and the ability to work effectively on a large scale, delivering multiple projects. This role requires the candidate to forge strong partnerships with business leaders, division managers, and other internal stakeholders to deliver an industry-leading experience. Exceptional verbal and written communication skills are essential, as well as the ability to manage priorities against tight timelines, demonstrate assertiveness, and approach complex problems with practical, common-sense solutions.

Role & responsibilities

• Remote Office Administration: Oversee the administration of remote work operations, ensuring a smooth and efficient virtual working environment. This includes managing digital office tools, coordinating virtual meetings, and ensuring compliance with company policies and procedures. • Asset Management: Maintain an accurate inventory of the company's physical and digital assets, including equipment, software, and technology. Ensure that all assets are properly accounted for, serviced regularly, and efficiently utilized. • Vendor Management: Establish and maintain strong relationships with vendors and suppliers. Negotiate contracts, manage procurement processes, and ensure timely delivery of goods and services to support the company's operations. • Travel Arrangements (Hotel and Flight Bookings): Coordinate travel plans for employees when required, including booking flights and hotel. Arranging for events and off sites. Ensure that travel arrangements are cost-effective and comply with company travel policies. • Visa Documentation: Handle all aspects of visa processing for employees traveling internationally. This includes preparing and submitting necessary documentation, liaising with embassies and consulates, and ensuring timely approval of visas. • Utility Bills Payment: Manage the payment of utility bills related to remote working, such as internet services. Ensure that all bills are paid on time to avoid any disruptions to remote operations. • Invoice Generation and Client Payment Follow-up: Generate invoices for services rendered to clients, ensuring accuracy and timeliness. Follow up with clients on outstanding payments, maintaining professional and courteous communication to ensure prompt settlement of accounts. • Payment to Vendors and Service Providers: Oversee the payment process for vendors and service providers, ensuring that all invoices are processed and paid promptly. Maintain accurate records of all transactions and liaise Consultants for timely disbursements. • Filing of GST Returns and TDS: Timely payments of GST and TDS payments and filing of returns related to both.

Preferred candidate profile

• Proven work experience in multinational companies • Excellent communicator • Proficiency in MS Excel • Active listening and negotiation skills •Need mandatory exp in Travel Management Competence to build and effectively manage interpersonal relationships at all levels of the company • Ability to multi-task and manage multiple projects simultaneously • Good knowledge of GST and TDS

Interested candidates can share their resumes on [email removed] or call/whatsapp [phone removed]

Please note - Candidates from Mumbai And Pune can only apply its 100 % Remote.