Administration Manager

Job Title: Administration Manager

Department: General Administration & Facilities

Reports To: Head of Operations / General Manager

Job Summary

The Administration Manager oversees daily operational logistics, regulatory compliance, corporate hospitality, fleet management, and site security. This role ensures seamless administrative support across plant operations, guest relations, and facility compliance while maintaining stringent cost and process controls.

Key Responsibilities

Statutory Compliance & Licensing

• Maintain comprehensive records and registers of all company licenses, certifications, and No Objection Certificates (NOCs).
• Coordinate proactively with internal departments and regulatory authorities to ensure timely renewals and 100% legal compliance.

Guest Relations & Hospitality Management

• Manage end-to-end logistics, including premium accommodation, local transport, and protocol for company guests, VIP delegations, and clients.
• Oversee staff accommodations and on-site welfare facilities, ensuring standard hygiene, maintenance, and service delivery.

Expatriate & Foreign Visitor Protocol

• Monitor visa validity and compliance for foreign delegates, consultants, and technicians visiting plant sites.
• Facilitate timely Foreigners Regional Registration Office (FRRO) registrations, reporting, visa extensions, and travel departures in strict adherence to local immigration laws.

Fleet & Transportation Management

• Supervise daily staff transit operations, driver rostering, and route optimization.
• Oversee preventive and corrective vehicle maintenance schedules, insurance renewals, and fitness certifications.
• Monitor fuel consumption logs, implement fuel control measures, and reconcile transport billing.

Security & Gate Logistics Control

• Supervise on-site security personnel and enforce protocols governing material and visitor entry/exit.
• Audit and verify daily inward/outward security registers, delivery challans, and gate passes to prevent unauthorized asset movement.

Requirements & Qualifications

• Education: Bachelors degree in Business Administration, Public Administration, or related field (Master's preferred).
• Experience: 6–10 years of progressive experience in corporate administration or plant administration.
• Core Competencies: Working knowledge of statutory compliance, FRRO procedures, vendor management, and industrial security protocols.
• Skills: Strong negotiation skills, crisis management abilities, high attention to detail, and proficiency in MS Office and ERP systems.