Administration Manager

Position: Admin Manager
Department: Administration
Location: Chennai, Tamil Nadu
Employment Type: Full-Time
Work Mode: Work from Office

JOB SUMMARY

We are looking for an experienced and responsible Admin Manager to oversee the day-to-day administrative and facility operations of the organization. The role will be responsible for ensuring smooth office functioning, managing vendors and facilities, maintaining administrative records, controlling expenses, and providing effective support to employees and management.

KEY RESPONSIBILITIES

1. Office Administration

• Manage the complete day-to-day administration of the Chennai office.
• Ensure smooth functioning of office operations and workplace facilities.
• Maintain office supplies, stationery, pantry requirements and other essential materials.
• Maintain administrative records, documents, invoices and reports.
• Coordinate meetings, office events and other administrative activities.
• Ensure proper maintenance and upkeep of office premises.

2. Facility Management

• Oversee housekeeping, security, maintenance and other facility services.
• Coordinate repairs, maintenance and preventive maintenance activities.
• Monitor office infrastructure, furniture, electrical systems, equipment and utilities.
• Ensure proper workplace cleanliness, safety and hygiene standards.
• Coordinate AMC renewals and service requirements.

3. Vendor Management

• Identify and coordinate with vendors and service providers.
• Manage vendor agreements, quotations, invoices and payment coordination.
• Negotiate with vendors to achieve cost-effective services.
• Monitor vendor performance and ensure timely delivery of services.
• Maintain proper vendor documentation and records.

4. Asset & Inventory Management

• Maintain records of office assets, equipment and consumables.
• Conduct periodic physical verification of assets and inventory.
• Ensure proper allocation and tracking of company assets.
• Monitor stock levels and arrange timely procurement.
• Reduce unnecessary administrative expenses through effective inventory control.

5. Employee Support

• Address employee administrative requirements and concerns.
• Coordinate employee transportation, travel and accommodation when required.
• Support employee engagement programs and company events.
• Coordinate with HR and other departments for employee-related administrative activities.

6. Compliance & Documentation

• Ensure compliance with company administrative policies and procedures.
• Maintain required licenses, contracts, records and statutory documents.
• Support internal and external audits whenever required.
• Maintain confidentiality and accuracy of administrative information.

7. Team Management

• Supervise and guide the administration/support team.
• Allocate responsibilities and monitor team performance.
• Ensure timely completion of administrative activities.
• Develop and implement effective administrative SOPs and processes.

REQUIRED SKILLS

• Strong administrative and organizational skills.
• Excellent communication and interpersonal skills.
• Vendor and negotiation management skills.
• Good problem-solving and decision-making ability.
• Strong team-handling and coordination skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Ability to manage multiple tasks and work under pressure.
• Strong attention to detail and documentation skills.