Administration Lead

Role Overview

We are seeking an experienced and proactive Administration Lead to oversee and manage workplace operations, facilities, infrastructure, vendor management, compliance, and employee services.

Key Responsibilities

Facilities & Infrastructure Management

• Manage office space planning, seating strategy, and workplace expansion initiatives.
• Oversee the maintenance of building infrastructure, including HVAC, electrical systems, and safety equipment.
• Ensure efficient management of cafeterias, transportation services, parking facilities, and housekeeping operations.

Vendor & Contract Management

• Manage relationships with multiple vendors, including security, transport, catering, and facility maintenance providers.
• Support contract negotiations, vendor evaluations, and SLA management.
• Drive cost optimization while maintaining high-quality service standards.

Administration Operations

• Oversee travel desk operations, visitor management, and corporate events.
• Manage organizational assets, including laptops, furniture, access cards, and office equipment.
• Supervise mailroom activities and logistics coordination.

Compliance & Safety

• Ensure adherence to health, safety, fire, and regulatory compliance requirements.
• Implement and monitor security protocols and access control systems.

Employee Experience

• Manage workplace services, helpdesk support, and employee amenities.
• Enhance employee engagement through workplace facilities, wellness rooms, and recreation zones.
• Address and resolve administration-related employee concerns and grievances.

Budgeting & Cost Control

• Prepare and manage annual administration budgets.
• Identify and implement cost-saving initiatives without compromising employee experience or operational efficiency.
• Monitor expenses and ensure effective utilization of resources.

Required Skills & Qualifications

• Bachelor's degree in Administration, Facilities Management, Business Administration, or a related field.
• Proven experience in administration, facilities management, or workplace operations, preferably in a leadership role.
• Strong vendor management and negotiation skills.
• Knowledge of workplace compliance, safety regulations, and facility operations.
• Excellent budgeting, planning, and cost-control capabilities.
• Strong stakeholder management, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.