Administration Head

Job Title: Head of Admin

Location: Koramangala, Bangalore

Job Type: Full-Time (Mon to Sat) 10:00 AM to 7:00 PM.

Experience: 10-15 years

Job Summary:

We are seeking a highly experienced and strategic Head of Administration to oversee administrative operations across our Head Office and 100+ branches. The ideal candidate will be responsible for building scalable administrative systems, managing facilities and staff, ensuring compliance, and supporting our

expansion to new states. This role demands strong leadership, exceptional process management skills, and the ability to ensure smooth, efficient, and unified administrative operations across all locations.

Key Roles & Responsibilities:

1)Staff & Operations Management

Lead, supervise, and train the administrative team.

Oversee day-to-day administrative operations to ensure efficient workflows.

Set performance standards and conduct regular reviews for admin staff.

Ensure operational readiness and support for new branch openings. 2)Policy & Procedure Development

Develop, implement, and periodically review administrative policies, systems, and SOPs.

Standardize processes across head office and all branches.

Identify and drive continuous improvements to enhance operational efficiency.

3)Budget & Financial Management

Prepare and manage the administrative departments annual budget.

Monitor expenses across branches and ensure cost-effective operations.

Support budgeting, forecasting, and financial planning for branch expansion.

4)Office & Facilities Management

Oversee procurement of office supplies, equipment, and services.

Ensure all office facilitieshead office and branchesare maintained to high standards.

Manage safety, security, housekeeping, and infrastructure reliability.

Support new branch setup, infrastructure planning, and facility readiness.

5)Liaison & Communication

Act as the primary point of contact between administration and other departments.

Coordinate with external vendors, contractors, consultants, and agencies.

Maintain effective communication channels across all branches.

6)Record & Information Management

Ensure accurate documentation, filing systems, and confidential data handling.

Maintain branch-level administrative records and audit-ready files.

Oversee timely correspondence and documentation processes.

7)Compliance & Reporting

Ensure adherence to company policies, statutory laws, and labor regulations.

Conduct and support internal audits for administrative functions.

Prepare and share periodic reports with senior leadership.

Additional Responsibilities

Organize and coordinate company events, meetings, training sessions, and conferences.

Manage vendor contracts, service agreements, and renewals.

Assist in hiring, onboarding, and training new administrative staff.

Monitor office maintenance, utilities, and branch-level service operations.

Qualification Requirements:

• Bachelor’s degree (BBA) or Master’s degree (MBA) in Business Management.

• 10+ years of progressive experience in administration, preferably in a multi-branch organization.

• Proven leadership experience managing large teams and multi-location operations.

• Strong understanding of office management, compliance, facilities, and vendor management.

• Excellent communication, organizational, and decision-making skills.

• Ability and willingness to travel across branches as required.

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