Administration Executive

Job Description: Administrative Executive

Department: Administration / Operations
Experience: 2-5 Years
Employment Type: Full-time
Company: Bachatt

About the Role

We are looking for a proactive and organised Administrative Executive to manage day-to-day office operations and ensure the smooth functioning of administrative activities. The ideal candidate should have good communication and coordination skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage daily office operations and ensure the workplace is organised and well-maintained.
• Coordinate with vendors, service providers, and building management for office-related requirements.
• Manage office supplies, inventory, stationery, and other administrative resources.
• Handle travel bookings, meeting arrangements, and other logistical requirements for employees.
• Coordinate office maintenance, housekeeping, security, and other facility-related activities.
• Maintain administrative records, invoices, bills, and other relevant documentation.
• Assist with employee onboarding logistics, office access, and other administrative requirements.
• Support the planning and coordination of office events, employee engagement activities, and team gatherings.
• Track administrative expenses, process vendor bills, and ensure timely payments in coordination with the finance team.
• Address employee queries related to office facilities and administrative support.
• Ensure compliance with office policies and maintain a safe, comfortable, and efficient working environment.

Requirements

• 2-5 years of experience in administration, office management, or facilities management.
• Strong organisational, coordination, and multitasking skills.
• Good verbal and written communication skills.
• Proficiency in MS Office, Google Workspace, and basic documentation.
• Ability to coordinate with multiple stakeholders and manage vendors effectively.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and manage day-to-day responsibilities with minimal supervision.

Preferred Qualifications

• Experience working in a startup or fast-paced corporate environment.
• Prior experience managing office facilities, vendor coordination, and administrative operations.
• Strong ownership, a service-oriented mindset, and the ability to handle last-minute requirements.