Administration Executive

Role & responsibilities

• Manage front desk, incoming calls, visitors, candidates, and general enquiries.
• Handle incoming/outgoing couriers and maintain document records.
• Manage stationery, pantry supplies, office inventory, assets, and printing requirements.
• Coordinate with vendors for housekeeping, pest control, AC servicing, maintenance, internet, and other facility requirements.
• Manage biometric, access cards, office infrastructure, and day-to-day facility issues.
• Coordinate meeting room bookings, meeting arrangements, projectors, seating, refreshments, and other requirements.
• Handle vendor quotations, service requests, follow-ups, and issue resolution.
• Collect, verify, and submit vendor invoices to Finance/Accounts; track payments and pending settlements.
• Support petty cash, reimbursements, GST documentation, and other admin-related expenses.
• Act as the first point of contact for employees for office-related requirements and coordinate with HR, IT, Finance, and vendors.
• Maintain trackers for vendors, invoices, payments, assets, inventory, maintenance, and meeting rooms.
• Prepare regular admin reports and ensure timely closure of pending tasks.
• Handle urgent and ad-hoc administrative requirements and ensure smooth day-to-day office operations.