Administration Executive

JOB DESCRIPTION ADMIN EXECUTIVE – JIO AROGYA

Position Details

• Designation: Admin Executive
• Department: Administration / Centre Operations
• Location: Clinic / MC / IMC / Hospital
• Reporting To: Cluster Manager / Operations Manager
• Employment Type: Full-Time

Job Purpose

To manage day-to-day administrative and facility requirements of assigned centres and ensure availability of essential services, records and support facilities.

Key Responsibilities

• Manage routine administrative activities including stationery, office supplies, courier, documentation and general centre requirements.
• Coordinate facility maintenance, repairs, utilities, housekeeping, security and other service requirements.
• Liaise with vendors and service providers for maintenance, supplies and administrative services.
• Monitor centre assets, equipment and basic infrastructure and report repair/replacement requirements.
• Maintain administrative records, vendor documents, service reports and related bills.
• Support purchase/indent requirements for non-medical administrative and facility items.
• Coordinate with Infrastructure, Procurement, Finance, IT and Operations teams for centre-level requirements.
• Monitor timely renewal/availability of facility-related documents, contracts, AMC/service arrangements and required records.
• Ensure basic safety, cleanliness and facility readiness as per defined standards.
• Track administrative expenses and submit supporting documents for processing as per approved procedures.
• Support audits and provide required administrative records and documentation.
• Report unresolved facility or administrative issues to the concerned manager and follow up until closure.

Qualification & Experience

• Graduate in any discipline; diploma/qualification in administration or facilities management preferred.
• Relevant experience in healthcare, hospital, clinic, corporate or facility administration preferred.

Key Skills

• Administration & Facility Management
• Vendor Coordination
• Documentation & Record Management
• Asset & Maintenance Coordination
• Purchase/Indent Support
• MS Office
• Follow-up & Problem Solving