Administration Executive

Role & responsibilities

Job Brief:

• The ideal candidate will be responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning.
• He will be well-organized and able to optimize the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool.
• The goal is to ensure our business accommodation is problem-free and safe so that employees can work under the best conditions.

Responsibilities:

• Plan and coordinate all installations (telecommunications, AC, electricity etc.) and refurbishments
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (security, drivers, housekeeping, pantry staff etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle general insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting.
• Handle procurement for ongoing projects.

Requirements and skills:

• Proven experience as facilities personnel or relevant position
• Well-versed in operations and facilities management best practices
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Relevant professional qualification (eg. Fire safety) will be an advantage.