Administration Executive

We are looking for a proactive Admin Associate to manage front desk operations, administrative coordination, and day-to-day office support activities. The role involves handling communication, coordinating with internal teams, maintaining records, and ensuring smooth functioning of office administration and employee support services.

Role & Responsibilities

1. Front Desk Management

• Greet and assist visitors, clients, and vendors, ensuring a welcoming reception experience
• Maintain visitor register and front desk records in line with compliance requirements

2. Administrative & Coordination Support

• Maintain organised physical and digital records; perform data entry, documentation, and tracker updates
• Coordinate with Finance, HR, IT, and other departments; follow up on approvals, pending tasks, and internal requests
• Support directors' office coordination as required

3. Office Operations & Facility Management

• Take care of accounts with respect to generating purchase orders, maintaining petty cash, coordinating with the finance team towards payable/receivable, etc.
• Oversee housekeeping, pantry upkeep, and general office maintenance
• Manage office supplies inventory and ensure timely replenishment
• Handle key management, access control records, and coordinate repairs and maintenance
• Track AMC and contract renewals; manage courier, post, and deliveries
• Handle outdoor errands including bank and vendor visits

4. Vendor & Compliance Coordination

• Coordinate and document vendor services including pest control, fire safety checks (quarterly), and water testing (bi-annual)
• Ensure timely completion of all compliance-related activities and maintain up-to-date records and certificates
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Prepare regular reports on expenses and office budgets

5. Employee Support & Welfare

• Manage employee meals and refreshments; collect and follow up on feedback for closure
• Coordinate festival decorations and office engagement activities

6. IT & Asset Management

• Coordinate with the IT team for basic support; maintain records of laptops and office assets
• Conduct quarterly laptop checks, gather user feedback, and ensure timely issue resolution
• Track stock inventory with regular updates, including during new joiner onboarding and employee exits
• Oversee upkeep and tracking of student books and materials

Skills & Requirements

• Good communication and interpersonal skills
• Basic knowledge of MS Office (Excel, Word)
• Professional, presentable, and responsible attitude
• Ability to handle pressure and multitask

Qualification & Experience

• Graduate in any discipline
• 12 years of relevant experience in front office / administration / coordination roles

Here’s what we offer:

• Competitive salary – Get paid what you’re worth.
• Generous paid time off – Recharge and come back sharper.
• Work with the best – Collaborate with top-tier global talent.
• Adventure together – Annual offsites (mostly outside India) & regular team outings.
• Performance rewards – Multiple bonuses for those who go above and beyond.
• Health covered – Comprehensive insurance so you’re always protected. Fun, not just work – On-site sports, games, and a lively workspace.
• Learn and lead – Regular knowledge-sharing sessions led by your peers. Annual Education Allowance – Take any external course, or certification that makes you better at your craft.
• Stay fit – Gym memberships with equal employer contribution to keep you at your best.
• Relocation support – Smooth move? We’ve got your back.
• Friendly competition – Work challenges and extracurricular contests to keep things exciting.