Administration Executive

Role & responsibilities

Key Responsibilities

Coordinate with vendors, contractors, suppliers, and service providers.

Manage vendor onboarding, KYC, agreements, compliance, and vendor records.

Handle procurement activities including quotations, comparison, purchase orders, work orders, and follow-ups.

Coordinate with vendors for pricing, delivery, services, and payment-related documentation.

Verify vendor invoices and supporting documents before processing.

Maintain proper documentation of contracts, quotations, POs, WOs, invoices, approvals, and project records.

Support internal and external audits by providing required documents and tracking audit observations.

Maintain vendor, procurement, and project information in ERP/system and prepare MIS reports.

Handle and coordinate real-estate-related projects such as office setup, renovation, relocation, fit-outs, construction, and facility projects.

Prepare regular project and operational status reports for management.

Handle communication and follow-ups with internal and external stakeholders.

Ensure company processes, approvals, and documentation requirements are followed.

Preferred candidate profile

Experience - 4-7 years

Strong verbal and written communication skills.

Good knowledge of procurement and vendor management.

Basic knowledge of audit and compliance.

Good system/ERP and MS Excel knowledge.

Strong documentation and record-keeping skills.

Good coordination, follow-up, and negotiation skills.

Ability to manage multiple activities and deadlines.

Real-estate project handling experience is mandatory