Administration Executive
Artha Energy Resources · Ahmedabad · onsite · Posted 30d ago
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About this role
Company: Artha Energy Resources LLP
Department: Administration
Designation: Admin Executive
Location: Ahmedabad
Employment Type: Full-Time
Job Summary
We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, employee support, PPE kit management, office stock and housekeeping, material dispatch, petty cash, bill payments, insurance coordination, and company events.
- Office Stock Management
- Manage and maintain adequate stock of office supplies, stationery, pantry items, and other administrative requirements.
- Monitor stock levels and ensure timely replenishment of office supplies and toiletries.
- Maintain proper records of stock receipts, consumption, and issuance.
- Coordinate with vendors for procurement of required office supplies.
- PPE Kit Management
- Ensure site employees receive the required PPE kits on time.
- Maintain proper records of PPE issuance and replacement.
- Coordinate with site teams for PPE requirements.
- Petty Cash Management
- Maintain accurate records of petty cash transactions.
- Ensure timely replenishment and proper supporting documents.
- Monitor expenses and resolve discrepancies.
- Bill Payments & Records
- Ensure timely payment of office and administrative bills.
- Maintain proper records of all payments and supporting documents.
- Track due dates and avoid late or missed payments.
- Insurance Management
- Coordinate timely renewal of company/employee-related insurance policies.
- Ensure policies are renewed before expiry.
- Coordinate with brokers and internal teams for insurance claims and documentation.
- Follow up to ensure smooth claim processing.
- Office Housekeeping & Facilities
- Coordinate day-to-day office housekeeping activities.
- Ensure proper cleanliness and hygiene of the office premises.
- Monitor availability and timely refilling of office supplies and toiletries.
- Coordinate with housekeeping staff and service providers to maintain office standards.
- Material Dispatch & Transport Coordination
- Coordinate the dispatch of small materials and administrative items to different project sites with the help of the office boy.
- Arrange and coordinate transportation/courier services for timely material delivery.
- Maintain proper dispatch records, delivery details, and supporting documents.
- Follow up with site teams and transport/service providers to ensure timely delivery.
- Event & Office Activities
- Plan and coordinate employee engagement activities and staff events.
- Manage arrangements related to venue, decoration, food, and other requirements.
- Coordinate with vendors and internal teams to ensure smooth execution.
- General Administration
- Handle day-to-day office administration and employee requirements.
- Coordinate with vendors, service providers, and site teams.
- Maintain proper administrative records and documentation.
- Support management and HR in administrative activities as required.
- Punctuality & Discipline
- Maintain professional punctuality and discipline in all administrative activities.
- Ensure assigned tasks are completed within defined timelines.
- Follow company policies and maintain professional conduct.
- Good communication and coordination skills
- Strong follow-up and organizational skills
- Basic Excel/MS Office knowledge
- Record keeping and documentation
- Vendor and stakeholder coordination
- Time management and attention to detail
- Ability to manage multiple administrative activities simultaneously
2–4 years of experience in administration, office management, facility management, or a similar role, preferably in an EPC/renewable energy/indust
Skills: management,insurance,documentation
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About Artha Energy Resources
Artha Energy Resources
Financial Services
120
employees
2013
13 years old
Mumbai, Maharashtra
India
₹5.9L PA avg
Avg at Artha Energy Resources
About
Artha Energy Resources (AER) is at the forefront of the renewable energy revolution in India, with a special focus on developing the rooftop solar industry. As a leading renewable energy developer, our mission is to drive significant investment into rooftop power generation, contributing to a sustainable and cleaner future.
At AER, we pride ourselves on being a vertically integrated organization that covers every aspect of the solar energy spectrum, including Power Generation, Engineering, Procurement, and Construction (EPC), Operations & Maintenance (O&M), Software solutions, and Financing. This comprehensive approach allows us to deliver end-to-end solutions that are innovative, efficient, and tailored to meet the unique needs of each of our clients.
Our passion for renewable energy and commitment to excellence has positioned us as a key player in the transformation of India's energy landscape. We are dedicated to harnessing the power of the sun to light up millions of homes and businesses across the country, making clean energy accessible and affordable for all.
Join us in our journey towards building a greener planet, one rooftop at a time.
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Culture
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Career growth
2.8
Work-life
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