Administration Executive

We are looking for a proactive Admin Executive to manage day-to-day office administration while driving employee engagement and workplace culture initiatives for our Pune team.

Responsibilities:

• Virtual and Physical Office Management Oversee both the physical office and virtual office setup (Zoom), including Zoom account/license administration.
• Office and Facility Management: Manage day-to-day office operations, facilities, housekeeping, and vendor coordination to ensure a well-run workplace.
• Travel and Logistics: Coordinate travel, accommodation, and logistics for employees, including offsites and workations.
• Vendor and Asset Management: Maintain records of office assets, supplies, and vendor agreements; assist with administrative budgeting and reporting.
• Culture and Engagement: Plan and execute employee engagement activities, team events, and pulse checks to sustain morale.
• Employer Branding: Capture and create authentic content on office life for internal and social media channels.
• Coordination: Serve as the primary point of contact between management, vendors, and staff for administrative matters.

Requirements:

• Strong organisational and multitasking abilities with proven experience in office administration.
• Personable and proactive, comfortable coordinating across departments and vendors.
• Proficient in MS Office / Google Workspace / Canva / AI Tools.
• Self-starter who can identify gaps and improve processes without close supervision.

Good to Have:

• High on energy, enthusiasm, and positivity.
• Naturally creative; you don't just execute ideas, you generate them.
• Someone who enjoys talking to people and building relationships.
• Strong communication skills; you can connect with anyone easily.
• Proactive and self-driven; you don't wait for instructions.
• Someone who believes HR is not about policies, but about people.