Administration Executive

Admin Executive :

Company: Go Colors
Department: Administration
Location: Nungambakkam Go colors
Reports To: Admin Manager / Operations Manager

Salary : Upto 24 CTC

Nature of work : Have to handle couriers and basic admin roles

Job Summary

The Admin Executive will be responsible for ensuring smooth day-to-day administrative operations across the organization. The role involves facility management, vendor coordination, asset management, travel arrangements, office maintenance, and providing administrative support to employees and management.

Key Roles & Responsibilities

Administrative Operations

• Manage daily office administration activities and ensure efficient office functioning.
• Maintain office records, files, documents, and databases.
• Monitor and replenish office supplies and stationery inventory.
• Handle incoming and outgoing correspondence, courier, and mail services.

Facility Management

• Coordinate with housekeeping, security, and maintenance teams.
• Ensure office infrastructure, equipment, and facilities are well maintained.
• Address employee concerns related to workplace facilities.

Vendor Management

• Liaise with vendors for office-related services and procurement.
• Negotiate and monitor vendor contracts and service agreements.
• Process vendor invoices and maintain payment records.

Asset Management

• Maintain records of office assets, equipment, and inventory.
• Track allocation, maintenance, and disposal of assets.
• Conduct periodic asset verification audits.

Travel & Accommodation Support

• Arrange travel bookings, transportation, and accommodation for employees and management.
• Coordinate logistics for meetings, events, and business visits.

Compliance & Documentation

• Maintain statutory records and administrative documentation.
• Support audits and compliance requirements related to administration.
• Ensure adherence to company policies and procedures.

Employee Support

• Provide administrative assistance to employees and leadership teams.
• Coordinate employee engagement events and office activities.
• Support onboarding arrangements for new hires.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, or related field.
• 2-5 years of experience in Administration, Facilities, or Office Management.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational and coordination skills.

Key Competencies

• Communication and interpersonal skills
• Vendor management
• Time management
• Attention to detail
• Problem-solving ability
• Multitasking and coordination
• Team collaboration

Preferred Experience

• Experience in retail, apparel, fashion, or multi-location business environments.
• Knowledge of facility management and procurement processes.