Administration Executive

Job Executive

Admin Executive

Experience: 2 to 4 Years

Industry: Manufacturing / Medical Equipment

Location: Chennai

About the Role

We are looking for a proactive and responsible Admin Executive to manage day-to-day administration, facility maintenance, procurement, and system/equipment coordination. The ideal candidate should be hands-on, organized, vendor-focused, and capable of independently managing administrative requirements.

Key Responsibilities

* Manage day-to-day administration and facility operations of the office/factory.

* Take complete responsibility for general maintenance activities, including electrical, plumbing, civil, furniture, AC, and other facility requirements.

* Identify maintenance requirements and coordinate with vendors, technicians, and service providers for timely resolution.

* Handle administration-related purchase and procurement including stationery, housekeeping materials, office supplies, maintenance items, and other requirements.

* Source new vendors, obtain quotations, compare prices, negotiate, and ensure cost-effective purchasing.

* Coordinate and monitor AMC, repair, and service activities for administrative equipment and facilities.

* Coordinate maintenance of computers, printers, CCTV, biometric systems, networking equipment, and other office systems with the concerned service providers/IT team.

* Maintain proper records of purchases, quotations, invoices, AMC agreements, maintenance activities, and vendor details.

* Monitor administrative inventory and ensure required materials are available without interruption.

* Coordinate with housekeeping, security, transport, and other facility service providers.

* Track administrative expenses and ensure purchases are made within the approved budget and company policies.

* Handle vendor follow-ups, service complaints, payment documentation, and timely closure of pending issues.

* Support HR and management in employee welfare, events, office arrangements, and other administrative activities.

* Ensure the workplace is maintained in a safe, clean, organized, and professional manner.

* Prepare regular updates/reports on maintenance, purchases, expenses, and pending administrative activities.

Candidate Profile

* 2 to 4 years of experience in Administration, Facility Management, or a similar role.

* Experience in manufacturing/industrial companies will be an added advantage.

* Good knowledge of vendor management, purchase coordination, maintenance, and facility administration.

* Should have good negotiation, communication, coordination, and follow-up skills.

* Should be capable of independently handling day-to-day administrative requirements.

* Basic knowledge of MS Office/Excel and administrative documentation.

* Strong problem-solving skills with a proactive and hands-on approach.

What We Are Looking For

A person who can take ownership of administration, identify requirements before they become issues, coordinate with vendors effectively, control expenses, and ensure smooth day-to-day operations of the organization