Administration Executive

Roles and Responsibilities of this role:

We are looking for a Office Admin Executive for our real estate company. 

The role will be based at our head office and will also manage administrative and operational requirements across our sites. This role will not involve sales activities.

Key responsibilities:

Manage head-office operations including reception, supplies, housekeeping, maintenance, utilities, equipment, couriers, and visitors.

Coordinate site requirements such as stationery, furniture, IT items, uniforms, signage, pantry supplies, repairs, and transport.

Maintain a tracker for site requests, approvals, vendors, costs, delivery, and closure.

Obtain vendor quotations, coordinate purchase requests, follow up on deliveries, and manage service renewals.

Handle petty cash, bills, invoices, purchase documents, expense tracking, and coordination with accounts for payments.

Maintain vendor agreements, asset registers, AMC records, insurance, licences, utility bills, and office/site documents.

Track company assets at head office and sites, including laptops, printers, furniture, keys, SIM cards, and access cards.

Support employee administration, management meetings, travel arrangements, and internal communication.

Track compliance and renewal deadlines, and share regular reports on pending requirements, purchases, vendor payments, assets, and monthly admin expenses.

Arrange management meetings and events, including managing calendars, booking meeting rooms, organizing refreshments, taking minutes, and coordinating travel and accommodation when needed.

We are looking for a candidate with 3–6 years of administration experience.

- Has to be Graduate 

- Excellent communication skills