Administration Executive

Position Admin Executive (Looking for immediate joiner only)

Experience: 4-7 years of experience in handling administration job

Education: Any bachelor’s degree

Printing & Stationery.

Taking care requests related to Visiting Cards/ID cards etc.,

Managing the stock of Letter heads /Envelops etc.

Managing stationery stocks & preparing monthly requirements.

Vendor Management:

Communication with vendors related to their service issues.

Talking to vendors for arranging Invoices related to various services

Arranging Quotations for admin related requirements

Checking and processing of Invoices by making necessary entries.

Preparing rate contract letters

Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.

Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

Booking of hotel accommodation for guests

Arranging transportation for guests.

Communication with guests & sr. management.

Processing of all he admin invoice in Tool

Workstation Allocation for new hires

Assigning Cupboard and Drawers

Preparing necessary documents for Mobile/Data card Connection based on approvals

Managing and updating Workstation database

Handling employees requests related to vehicles for inter office movement

Handling shuttle between Silk board Metro & Office.

Preparing Monthly statement related to Airtel & Vodafone Mobile phone.

Parking space management.

Managing day to day activities.

Handling corporate tie-ups with all-star category hotels.

Company vehicle management.

Coordination with local Police/Authorities for routine checkup in the facility area.

Front office & Guests Management:

Visitors Management.

Handling Insurance for employees as well as vehicles.