Administration Executive

Key Responsibilities

• Facility & Operations Management: Oversee daily office upkeep, hygiene, routine maintenance, and administrative smooth-running.
• Bills & Utility Handling: Track, audit, and arrange timely payment of utility bills including electricity, internet/telephone connections, and any other utility charges to ensure uninterrupted services.
• Fleet Compliance & Insurance: Ensure all vehicle documentationincluding insurance renewals, Pollution Under Control (PUC) certificates, registration papers, and FASTag recharges are updated and fully compliant.
• Vendor Management: Identify, negotiate with, and supervise vendors, service technicians, and contractors for office repairs, office maintenance, Aircon AMC services, printing, and equipment servicing.
• Procurement & Inventory: Maintain inventory levels of office supplies, stationery, kitchen/pantry materials, and cleaning essentials; handle monthly purchasing and reordering.
• Petty Cash & Records: Maintain accurate records of daily petty cash expenses, maintain logbooks, process invoices, and coordinate with the finance team for expense reconciliations.
• Visitor & Housekeeping Coordination: Monitor security staff, housekeeping personnel, and manage logistics like car/driver for visitors from overseas senior staff members and guests.
• Liaison Work: Coordinate local administrative errands, bank visits, government or municipal office submissions, and documentation follow-ups as required.