Administration Executive

Key Responsibilities:

• Vendor management support including

• Working with sourcing council chair and SHEQ manager and coordinating

vendor NDA and Service Level Agreements

• Supporting in vendor evaluation and registration
• Creating purchase orders as needed in a prompt manner
• Receiving, ensuring approvals and forwarding vendor invoices to finance

team for payment

• Addressing vendor related queries in a prompt manner
• Tracking monthly vendor invoices, comparing with mater list and preparing

provisions

• Communicating promptly with all stake holders and minimize follow-up

• Distribution of EITC invoices to internal customers and addressing queries by

coordinating efficiently with all stake holders

• Stationery item procurement

Handle stationery item procurement and inventory management

• Employee Travel Support:

Assist employees with providing travel documents for visa applications

• Procurement of gift items or miscellaneous items

• Procure gift items from Epiroc profile store or other registered vendors and

procure items as needed

• Handle other admin support activities as assigned from time to time