Administration Executive

Dear Job Aspirants,

Greetings from Global Healthcare Billing Partners Pvt. Ltd.!

Job Title: Admin Executive

Location: Vadodara
Experience: 2-3 Years
Employment Type: Full-Time
Industry: Administration / Facilities Management

Key Requirements

• Graduate.
• 2-3 years of experience in Administration, Front Office, or Facilities Management.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Willingness to travel locally for official administrative work.

Key Responsibilities:-

Front Office & Reception Management:

• Manage reception/front desk operations and ensure a professional visitor experience.
• Attend incoming calls and direct queries to the appropriate departments.
• Welcome and guide visitors, clients, candidates, and vendors.
• Maintain visitor records and coordinate access with security.
• Handle courier, postal, and document movements.
• Ensure reception and front-office areas are organized and presentable.
• Coordinate meeting room arrangements for visitors and internal meetings.

General Office Administration:

• Support daily office administration activities.
• Maintain administrative records, files, registers, and documentation.
• Monitor stationery, pantry supplies, and office consumables.
• Coordinate housekeeping, maintenance, and facility requirements.

Vendor Coordination:

• Coordinate with vendors for services, supplies, repairs, and maintenance.
• Follow up on quotations, invoices, service reports, and documentation.
• Maintain vendor database, contracts, and service schedules.

Outdoor Administration:

• Perform official visits to banks, courier offices, government offices, and vendor locations.
• Submit and collect official documents, cheques, applications, and letters.
• Handle urgent administrative purchases and external coordination independently.

Administrative Support:

• Work closely with the Admin team and support routine administrative activities.
• Maintain trackers and follow up on pending tasks.
• Provide regular updates on administrative activities and vendor coordination.

Security & Housekeeping Coordination:

• Coordinate visitor access, deliveries, and contractor movements with security.
• Liaise with housekeeping staff to maintain office cleanliness and hygiene.
• Escalate facility or security-related issues to management.

Documentation & Reporting:

• Maintain physical and electronic administrative records.
• Manage registers for visitors, couriers, assets, stationery, and vendors.
• Prepare basic administrative MIS reports and trackers.

Event & Meeting Support:

• Support internal meetings, employee engagement activities, and office events.
• Coordinate seating arrangements, refreshments, and logistical requirements.

Contact Details:

Malini HR
[phone removed] / [phone removed]

Location

Vadodara