Administration Executive

Key Responsibilities

• Transport Management

- Manage employee transportation operations and vendor coordination.

- Monitor bus routes, trip schedules, and vehicle utilization.

- Ensure transport contractors comply with safety and contractual requirements.

- Handle employee transport-related concerns and corrective actions.

- Verify transport vendor bills and monthly service reports.

• Canteen Management

- Monitor canteen operations to ensure quality food and hygienic conditions.

- Coordinate with canteen service providers for daily operations.

- Conduct regular inspections of food quality, cleanliness, and safety standards.

- Address employee feedback and implement improvement actions.

- Verify canteen service bills and consumption records.

• Facility Management

- Oversee maintenance of office areas, common facilities, utilities, meeting rooms, and employee amenities.

- Coordinate facility repair and maintenance activities.

- Ensure proper functioning of lighting, plumbing, furniture, and office infrastructure.

- Monitor facility improvement projects and vendor performance.

• Housekeeping Management

- Supervise housekeeping contractors and daily cleaning activities.

- Ensure cleanliness of offices, production support areas, washrooms, and common facilities.

- Conduct routine inspections and implement corrective actions.

- Maintain housekeeping standards in line with company requirements.

• Procurement & Material Management

- Initiate and coordinate purchase of administrative materials and consumables.

- Monitor stock levels of housekeeping, pantry, stationery, and office consumables.

- Coordinate with procurement teams for PR, PO, and material deliveries.

- Ensure timely availability of required operational materials.

• Billing & Vendor Management

- Verify vendor invoices, work completion reports, and service records.

- Coordinate billing approval and payment processing activities.

- Maintain contractor agreements and vendor documentation.

- Monitor vendor performance and service quality compliance.

• Employee Welfare Management

- Coordinate employee welfare activities and facility improvements.

- Support employee engagement programs and welfare initiatives.

- Manage employee accommodation, transportation, and welfare-related requirements where applicable.

- Address employee concerns related to administrative services.

• Documentation & Reporting

- Maintain records related to transport, canteen, housekeeping, procurement, and facility management.

- Prepare monthly reports on service performance, consumption, and cost analysis.

- Support internal and external audits by providing required documentation.

- Ensure compliance with company administrative procedures.Role & responsibilities

Preferred candidate profile