Administration Executive

Role & responsibilities :

Administration Executive:

1. Oversee front desk operations, including meet and greet activities.
2. Supervise cleaning and housekeeping activities across all four floors, including executive cabins.
3. Manage housekeeping staff and office assistants.
4. Arrange food and refreshments for interview candidates, guests, and meetings.
5. Coordinate the booking and scheduling of conference rooms.
6. Organize corporate events, meetings, and other internal functions.
7. Maintain inventory and manage stock for housekeeping, stationery, and pantry supplies.
8. Handle petty cash and corporate credit cards, including invoice collection and submission.
9. Manage relationships with vendors for various services such as housekeeping, security, coffee/water supplies, stationery, newspapers, and vending machines.
10. Prepare monthly Admin MIS (Management Information System) reports.
11. Process travel claims and reimbursement requests for employees.
12. Oversee vehicle insurance renewals and Fastag management.
13. Handle vendor management tasks, including identifying new vendors, negotiating rate revisions, and renewing agreements.
14. Coordinate with the building management team regarding parking allocations, entry permits, and other facility-related needs.
15. Manage and coordinate vendor payments.