Administration Executive

Key Responsibilities:

1. Asset Management

• Maintain and track all company assets across locations.
• Ensure proper asset allocation, tagging, record maintenance, and lifecycle management.
• Conduct periodic asset audits and reconciliation.
• Coordinate asset procurement, movement, and disposal as per company policies.

2. Facility Management

• Manage day-to-day facility operations and ensure smooth functioning of office infrastructure.
• Coordinate with vendors for housekeeping, security, pest control, maintenance, and other facility services.
• Ensure compliance with health, safety, and workplace standards.
• Monitor utility consumption and optimize operational costs.

3. Helpdesk Management

• Oversee administration helpdesk activities and ensure timely resolution of employee requests.
• Track service requests, escalate unresolved issues, and monitor closure timelines.
• Maintain service quality standards and employee satisfaction.
• Prepare MIS reports on helpdesk performance and service levels.

4. Branch Agreement Renewals

• Track lease and rental agreements for all branch locations.
• Maintain a renewal calendar and ensure timely action on upcoming expiries.
• Coordinate with landlords, legal teams, and internal stakeholders for agreement renewals.
• Maintain all related documentation and compliance records.

5. MIS & Reporting

• Prepare and maintain administrative dashboards and reports.
• Analyze data related to assets, facilities, and helpdesk operations.
• Present periodic reports to management, highlighting key metrics and action items.

6. Access Control Management

• Coordinate with the BMS team for granting or removing physical access permissions.
• Conduct daily, weekly, and monthly reviews to ensure access is provided only to authorized employees.
• Share periodic reports with the Audit team and address any observations or queries.

7. Seating Management

• Allocate workstations to new joiners.
• Track vacant seats across all branches.
• Ensure seating data is maintained and updated on a real-time basis.

8. Petty Cash Management

• Manage the petty cash account and monitor day-to-day transactions.

Technical Skills

• Strong proficiency in Microsoft Excel.
• Hands-on experience with: VLOOKUP, XLOOKUP, Pivot Tables/Charts, MIS Reporting and Data Analysis

Experience Required

• 4 to 8 years of relevant experience in Administration and Facilities Management.

Preferred female candidates

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