Administration Executive

Role & responsibilities

Responsibilities:

Fee & Student Service Assistant is responsible for smooth collection and recording of Student Fees including maintaining accounts of receivables. Key responsibilities are:

1. Management of fees collection - total recovery of fees

Collection & Filing - Make fee collection entry into the fee module as per the fee book challan. Responsible for daily fee collection at school, if any, and reconcile at the end of the day and deposit into the bank. Liaison with bank for any discrepancy in the fee receipts / challan. Maintain and file the fee challans / receipt along with day to day register in the proper files.

Report - Generate report for outstanding fees and follow-up for collection; Generate an age analysis report for Principal, Assistant Manager Accounts & Finance and CO for the month end.

Control - Ensure all fees are paid before issuing certificates / results to students, for any exceptions approvals are in place

Reconciliation - Ensure all students attending the school are billed / entered in Fee module; reconcile the fees as per Fee module with that of the physical head count in every class to ensure that there is no revenue leakage, send the reconciliation to Assistant Manager Accounts & Finance and CO in the format

Connect - Follow up for fee collection with Parents through SMS, Phone calls and through written communications as per fee follow-up policy. Maintain the documentation of follow up.

Operations - Update fee module for the new academic year with new admissions, class transfer, division transfer, LC and long absentees. Verify enrolment with student muster, track long absentee students, follow up and update enrolment data regularly

Assist accountant whenever required, maintain active coordination with internal staff members for

fees collection and its information

2. Customer Service Inquiries

Provides information, guidance and referrals to stakeholders in a professional, positive, friendly and confidential manner ensuring accuracy of information. This includes information about admission & tuition fees, account fee assessments, TC, cost of student accessories supplied by school etc.