Administration Executive

Role & responsibilities

• Oversee end-to-end administration activities covering Canteen, Transport, Security, Housekeeping, Travel Desk, and Facility Management.
• Manage canteen operations across three shifts, ensuring food quality, hygiene, timely services, vendor performance, employee feedback resolution, and budget adherence.
• Plan and manage employee transportation, local/guest/ex-pat travel requirements, vehicle arrangements, safety, vendor coordination, and monthly transport reviews.
• Supervise security operations, CCTV/access control, gate-entry processes, vehicle and employee movement, security audits, incident reporting, and compliance with group security policies.
• Oversee housekeeping, pest control, waste management, pantry, garden maintenance, cleaning supplies, and overall workplace hygiene through internal teams and outsourced vendors.
• Coordinate employee and international travel requirements, including hotel bookings, visa/forex coordination, flight arrangements, and ex-pat rental agreements.
• Manage administration budgets, PR/PO creation, vendor contracts, SLAs, invoice processing, attendance verification, and timely payment clearance for all admin services.
• Drive employee engagement and welfare initiatives including recreation activities, sports events, festivals, town halls, and other employee-focused programs.
• Ensure effective contract labour management and compliance, support HR/Admin audits, and maintain statutory and administrative documentation.
• Maintain administrative MIS and cost tracking while managing workplace facilities, seating arrangements, office furniture, workstations, ambulance maintenance, and other general administration requirements.

Preferred candidate profile

• Graduate with 4+ years of experience in General Administration, preferably in a manufacturing/plant environment, with strong exposure to facility and vendor management.
• Hands-on experience in canteen, transport, security, housekeeping, travel, contract labour management, and employee welfare activities.
• Strong communication and coordination skills with good knowledge of local administration, compliance, MIS, budgeting, and bilingual communication (English mandatory).