Administration Executive -Warehouse & Documentation

Role & responsibilities

Warehouse & Administration

• Manage day-to-day administrative activities at the warehouse.
• Maintain proper records of material inward and outward movements.
• Prepare and maintain delivery challans, invoices, gate passes, and dispatch-related documents.
• Coordinate with warehouse, purchase, sales, logistics, and accounts teams.
• Coordinate with transporters, suppliers, customers, and other stakeholders.
• Maintain proper documentation for material receipt and dispatch.
• Prepare daily/weekly MIS reports related to warehouse activities.
• Maintain systematic filing of all warehouse and material-related documents.
• Support general administrative activities and ensure smooth warehouse operations.

Test Certificate (TC) Documentation

• Collect and maintain Test Certificates (TC/MTC) for steel materials received from suppliers/manufacturers.
• Verify TC details against purchase orders, invoices, delivery challans, and material specifications.
• Ensure TC is available and properly linked to the respective material/batch/heat number.
• Maintain proper records of Heat No., Grade, Size, Quantity, Batch details, and TC reference numbers.
• Coordinate with suppliers for missing, incorrect, or delayed Test Certificates.
• Provide relevant TC documents to customers along with dispatch documents, wherever required.
• Maintain soft and hard copies of Test Certificates for future reference and audit purposes.
• Track pending TCs and follow up with suppliers until closure.
• Ensure proper documentation and traceability of steel materials from receipt to dispatch.

Preferred candidate profile

• Any Graduate / Diploma qualification.
• 25 years of experience in administration, warehouse documentation, stores, logistics, or steel trading.
• Experience in steel materials, Test Certificate/MTC documentation, or warehouse operations will be preferred.
• Good knowledge of MS Excel and MS Office.
• Good documentation and record-keeping skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to coordinate with suppliers, customers, transporters, and internal teams.
• Candidates residing around Vichur, Red Hills, Puzhal, Madhavaram, Ponneri, Minjur, or nearby areas will be preferred.