Administration Executive - International Visa processing

Travel & Ticket Booking (Primary Focus): Manage end-to-end air ticket bookings for all employees business travel, joining tickets, annual leave tickets, repatriation and emergency travel. Coordinate with travel desks / agencies, compare options, book within policy and budget, and issue itineraries and e-tickets in a timely manner.

Accommodation – Business Trips: Arrange hotel accommodation, ground transportation and visa support for employees on business travel. Negotiate corporate rates, maintain a preferred-hotel list and ensure all bookings comply with travel policy and approval matrices.

Travel Policy Compliance & Expense Coordination: Validate travel requests against the travel policy and delegation of authority, secure required approvals, and coordinate post-trip with employees and Finance for expense submissions and reimbursements.

Vendor Coordination – Office Supply Procurement: Coordinate remotely with on-site teams and external vendors for sourcing of office supplies, consumables and other recurring procurement. Float RFQs, compare quotes, raise purchase requisitions / POs in the system and track delivery to UAE locations.

Vendor Management & Contracts: Maintain a centralised vendor master, contracts repository and renewals tracker. Monitor SLAs, follow up on annual renewals and price benchmarking, and escalate performance issues to the Manager – Administration.

Administrative Support to Management: Provide remote administrative support – meeting scheduling, MoM circulation, document and record management, calendar coordination and management correspondence – maintaining accuracy and confidentiality.