Administration Executive - Factory

Work location: Aravali industrial area, Bangalore

Looking for an immediate joiner

The administrative executive is responsible for overseeing day-to-day office and facility operations at the factory site.

Key Responsibilities:

1. Facility & Infrastructure Management

• Oversee daily factory housekeeping, sanitation, pantry services, and overall workspace maintenance.
• Coordinate building maintenance, electrical repairs, plumbing, HVAC systems, and civil work with internal maintenance teams or external vendors.
• Ensure a safe, clean, and organized shop floor office environment adhering to 5S/Kaizen standards.

2. Security & Safety Administration

• Manage the factory's security agency, monitoring gate entries, exits, visitor logs, material movement, and vehicle tracking.
• Ensure strict adherence to plant safety protocols, fire safety equipment checks, and emergency evacuation readiness in coordination with the EHS (Environment, Health, and Safety) team.
• Handle liaisoning with local authorities or security personnel for incident reporting when required.

3. Vendor & Procurement Management

• Manage facility-related vendor contracts (housekeeping, security, catering, transport, office stationery).
• Process vendor invoices, track service level agreements (SLAs), and coordinate with the finance department for timely payments.
• Source cost-effective local vendors for routine plant maintenance supplies and office equipment.

4. Travel, Logistics & Transport

• Coordinate local transport, cab services, or bus logistics for staff, shift workers, and visiting company officials.
• Manage travel bookings, accommodation, and logistics for plant visitors, auditors, and management teams.
• Monitor inward and outward dispatch registers for office couriers and non-inventory mail/parcels.

5. Statutory Compliance & Documentation

• Maintain records, registers, and licenses required under local factory acts, labor laws, and municipal regulations.
• Assist HR during factory audits, labor inspections, and statutory visits.

6. General Office Administration

• Manage office stationery, printing supplies, pantry inventory, and uniform/PPE distribution for factory staff.
• Handle incoming/outgoing phone calls, mail, and correspondence for the plant office.

Experience: 2 to 5 years of relevant administrative experience, preferably within a manufacturing plant, industrial unit, or factory environment.

Language: Kannada, English and Hindi