Administration Executive - Admin Executive - Facility Management

About the Role

The ideal candidate should have experience in facility management, vendor coordination, inventory handling, and administrative documentation.

Key Responsibilities

• Manage day-to-day administrative operations and office activities.
• Handle facility management, including maintenance, housekeeping, security, pantry, and office infrastructure.
• Maintain and track office inventory, stationery, assets, and consumables.
• Coordinate with vendors for procurement, services, repairs, and AMC renewals.
• Prepare and maintain administrative records, reports, invoices, and documentation.
• Ensure timely processing of vendor bills and follow up on payments.
• Support employee seating arrangements, office events, and administrative logistics.
• Monitor office supplies and ensure timely replenishment.
• Maintain proper filing and documentation for all administrative activities.
• Coordinate with internal departments to resolve day-to-day admin-related queries.

Required Skills

• Good verbal and written communication skills.
• Knowledge of facility management and office administration.
• Experience in inventory management and asset tracking.
• Strong coordination and vendor management skills.
• Good documentation and record-keeping abilities.
• Proficiency in MS Excel, MS Word, and Outlook.
• Ability to work in rotational shifts, including night shifts.

Eligibility Criteria

• B.Com graduate or similar
• 1-4 years of experience in an Administration role.
• Immediate joiners or candidates with a short notice period will be preferred.

Regards,

Nasreen Sheikh

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