Administration Assistant

Job Description: Admin / HR / Accounts Officer

Job Summary

Kedar Industrial Solutions Pvt Ltd is seeking a Admin cum HR Officer to manage office operations at our head office in Kolhapur.

In this role, you will handle/monitor the day-to-day interaction of B2B workows (invoicing, bookkeeping, documentation), general administration (vendor coordination) and essential HR functions for our small but dedicated engineering and sales team.

Key Responsibilities

1. Human Resources Support

• Recruitment & Onboarding: Post job openings, Screen resumes, schedule interviews.

• Payroll & Time Tracking: Maintain & Monitor attendance, ensure accurate, timely pay checks.

• Internal Communication: Act as a bridge between management, office staff, and the warehouse. Help resolve minor workplace grievances.

2. Accounts & Financial Administration

• B2B Invoicing & Bookkeeping: Monitor commercial invoices, debit/credit notes etc. for correctness.

• Payment Tracking & Receivables: Monitor outstanding client accounts, track payment milestones, and proactively coordinate with clients for timely collection of dues.

• Vendor & Principal Brand Reconciliation: Manage and reconcile accounts with our suppliers.

• Expense Management: Audit and manage the office petty cash register, verify local travel and eld allowance claims from sales/service engineers, and maintain absolute receipt compliance.

3. Office Administration & Procurement

• Inward/Outward Material: Co-ordinate for inbound inventory deliveries and outward dispatches, whenever required, by communication with store team, Suppliers/ Customers & logistics providers/ Couriers.

• Office Maintenance: Maintain the daily upkeep of workplace (utilities, telecom/internet, office equipment servicing) to keep operations friction-free.

• Stock & Stationery Control: Monitor inventory levels of office consumables, stationary items etc.

Skills and Qualications

• Education: Bachelors degree in Commerce/Science, Business Administration or a closely related eld.

• Experience: 24 years of blend-t experience handling office administration, bookkeeping, HR operations, preferably in an industrial, engineering trading or B2B distribution rm.

• Technical Skills:

• Hands-on prociency with accounting tools like Tally ERP/Prime.
• Advanced skill in MS Excel (pivot tables, data sorting, basic formulas) for sales/purchase reporting.
• Experience working with online B2B portals or cloud-based ERP systems.

• Core Competencies:

• Accuracy in handling numbers, commercial terms, and statutory details.
• Strong communication skills in Marathi, Hindi, and English to align smoothly with local clients, vendors, and management.
• Strong multitasking capabilities suited to a small, close-knit office environment.

• Adaptability: The ability to quickly shift between office administrative tasks as per needs.

• Discretion: Strict handling of condential employee data, salaries, personal information etc.

About Kedar Industrial Solutions Pvt Ltd

Kedar Industrial Solutions Pvt Ltd is an industrial solutions provider and B2B distributor based in Kolhapur, Maharashtra. Established in 1996, Kedar’s Industrial represent Multinational brands in Process Control Instruments, automation products, Industrial Water Treatment Solutions, as a dedicated sales and service provider in B2B.