Administration Assistant

Job Description:

• Responsible for Front Office.
• Hospitality of the visitors and audit arrangements - Travel as per visitors itinerary, Hotel accommodation, Food arrangements, site seeing.
• Employee Engagement activities - Organizing the events, sports & functions.
• Responsible for follow ups to offered candidates till their joining.
• Responsible for overall induction program
• Employee Asset Management - Allocation and utilization of employee assets like Mobile, Group SIM, PCs, Laptops, Business cards, ID cards, Office furniture, etc. For eligible candidates.
• General administration like Transportation, Canteen Management, snacks & beverages.
• Travel and expenses – Ticketing to the employees and effectively process the claims based on approval hierarchy.
• Assisting Government Officials while site inspections.
• Assistance to Canteen Management Activities & Welfare Activities
• Co-ordinating with internal and external trainers by arranging the necessary infrastructure.
• Organizing internal and external meetings, awareness sessions, rallies, plantation, blood donation camps and periodical health check-ups.
• Co-ordinating with Unit HRs to provide Uniforms, Linen Management, rewards and gifts.
• Supporting the HR – team to engage the Contract Manpower / Temporary / Contract basis for a specific period by way of contract (Medical Officers, etc.)
• Supporting the employees when they are hospitalized on severe injuries and assist them for Mediclaim correspondence.
• Follow and implement all related SOP’s
• Assisting Manager – ADMIN time to time.
• He is responsible for all Vizag units Admin activities
• Supporting to the Foundation team whenever required.
• Any other activities time-to-time to support our HO / other functional departments on required data.
• In case of absence his immediate superior / colleague would follow his responsibilities temporarily.