Administration Assistant

Description:

Job Title: Administrative Assistant

Job Summary:

Seeking a proactive and highly organized Administrative Assistant. This role is responsible for managing schedules, coordinating meetings and travel, handling confidential information, and ensuring smooth day-to-day operations of the office. The ideal candidate will be a strong communicator, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Administrative & Office Support:-
• Manage calendars, schedule meetings, and coordinate appointments for the Director.
• Organize department meetings, including room bookings, logistics, and catering.
• Maintain office supplies, equipment, and workspace efficiency.
• Handle incoming calls, emails, and correspondence professionally.

Travel & Expense Management:-
• Coordinate domestic and international travel arrangements.
• Process visa/passport requests and travel reimbursements.
• Prepare and reconcile expense reports.

Event & Meeting Coordination:-
• Plan and execute internal and external events.
• Prepare agendas, presentations, and briefing materials.
• Take meeting minutes and follow up on action items.

Communication & Information Management:-
• Draft and distribute internal communications and announcements.
• Maintain confidentiality of sensitive information and documents.
• Respond to inquiries and act as a liaison between the Director and stakeholders.

Project & Task Management:-
• Track deadlines, incoming requests, and project milestones.
• Support performance management activities and reporting.
• Assist with onboarding and training coordination.

Team Engagement & Culture Support
• Coordinate and support team-building activities, celebrations, and recognition events.
• Assist in organizing employee engagement initiatives and wellness programs.
• Act as a liaison for internal communications and morale-boosting efforts.
• Help foster a positive and inclusive team culture through thoughtful planning and support of engagement strategies.

Education Qualifications: Diploma or bachelors degree in business administration or related field.

Experience: 3–5 years of experience as an Administrative Assistant

Job Location: Hyderabad - Phoenix Aquila, India.

CONTRACT Tenure:- 12 Months

Other Skills:
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, SharePoint).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism and discretion.
• Ability to work independently and collaboratively.
• Familiarity with travel and expense management systems.

Interested candidates, please share your profile with us at [email removed]