Administration And Marketing Executive

About the Role

We are looking for a dynamic, self-motivated, and proactive professional to play a key role in managing the day-to-day operations of two established not-for-profit industry associations: the International Pharmaceutical Excipients Council of India (IPEC India) and the Health Foods and Dietary Supplements Association (HADSA).

The selected candidate will support member engagement activities, coordinate with association committees, assist in organizing events, maintain documentation and records, and work closely with committee members and other stakeholders to ensure smooth functioning of the associations.

Key Responsibilities

• Manage membership-related activities, including onboarding new members, following up on renewals, maintaining membership records, and ensuring that member information is updated accurately and on time.

• Handle basic administrative activities and coordinate with agencies and vendors responsible for social media platforms and association websites.

• Support the planning and execution of webinars, seminars, conferences, and other association events in accordance with established processes and procedures.

• Provide administrative and coordination support to association committees by organizing meetings, maintaining records of discussions and action items, and communicating updates to committee members.

• Ensure timely communication of important information, announcements, and updates to members and stakeholders.

• Coordinate with consultants, service providers, and external partners as required, while ensuring proper documentation, confidentiality, and secure record management.

• Support the development and publication of the quarterly newsletters of the associations.

Candidate Profile

The ideal candidate should be a graduate with 2 to 4 years of experience in administration, operations, marketing, events, association or a similar role.

• The candidate should possess:

• Strong written and verbal communication skills.

• Good organizational and multitasking abilities.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

• Working knowledge of Canva and digital collaboration tools.

• Attention to detail and the ability to work independently while managing multiple priorities.

What We Offer

This role offers a unique opportunity to work closely with leading industry professionals and contribute to the initiatives, programs, and growth of prominent industry associations. The position provides exposure to stakeholder engagement, event management, association operations, and industry networking across diverse sectors.