Admin

Key Responsibilities

1. Administration & Office Management

• Oversee day-to-day administrative activities across the corporate office, dealership, showroom, workshop, and operational facilities.
• Establish administrative policies, processes, and standard operating procedures.
• Manage office infrastructure, housekeeping, security, transportation, and other support services.
• Ensure smooth coordination between administration, operations, HR, finance, and business teams.

2. Facility & Infrastructure Management

• Manage the setup and operational readiness of new COCO 3-wheeler automobile facilities.
• Coordinate facility maintenance, electrical work, civil repairs, utilities, and infrastructure requirements.
• Ensure proper upkeep of showrooms, service centres, workshops, parking areas, and storage facilities.
• Monitor safety, cleanliness, workplace standards, and facility-related service levels.

3. Vendor & Contract Management

• Identify, evaluate, negotiate with, and manage vendors and service providers.
• Manage contracts related to housekeeping, security, maintenance, transportation, and other administrative services.
• Monitor vendor performance, service quality, billing, and timely payments in coordination with Finance.
• Develop cost-effective vendor partnerships and ensure adherence to agreed service levels.

4. Budgeting & Cost Control

• Prepare and monitor the administration and facility management budget.
• Control administrative expenses and identify opportunities for cost optimization.
• Maintain records of expenses, purchase orders, invoices, assets, and vendor contracts.
• Ensure efficient utilization of administrative resources.

5. Compliance, Safety & Security

• Ensure compliance with applicable statutory requirements related to facilities, fire safety, workplace safety, and local regulations.
• Coordinate inspections, renewals, documentation, and compliance records with relevant teams.
• Implement security protocols, emergency procedures, and risk-prevention measures.
• Maintain proper documentation and audit readiness.

6. Asset & Inventory Management

• Maintain records of office equipment, furniture, IT assets, tools, and other administrative assets.
• Monitor asset allocation, utilization, maintenance, and replacement.
• Establish inventory control processes for administrative supplies and consumables.

7. New Facility Setup & Business Support

• Lead administrative planning and execution for new COCO facility launches.
• Coordinate with landlords, contractors, vendors, and internal stakeholders for site readiness.
• Ensure timely completion of infrastructure, utilities, security, and facility-related requirements.
• Support business expansion through standardized administrative processes.

Candidate Requirements

• Post Graduate / MBA in Business Administration, Operations, or a related field.
• 810 years of experience in administration, facility management, and vendor management.
• Experience in the automobile industry, dealership networks, retail operations, or multi-location facility management is preferred.
• Strong negotiation, budgeting, cost-control, and stakeholder-management skills.
• Good knowledge of vendor contracts, facility maintenance, safety procedures, and statutory compliance.
• Ability to independently manage multiple facilities and coordinate with cross-functional teams.
• Strong communication, organizational, and problem-solving skills.

Key Competencies

• Leadership and team management
• Vendor negotiation and relationship management
• Budgeting and cost optimization
• Facility setup and operational readiness
• Compliance and risk management
• Planning, coordination, and execution