Admin & Travel Desk

Job Summary:

Responsible for managing corporate travel, telecom/telephone systems, and end-to-end event logistics, while supporting overall admin operations.

Key Responsibilities:

A. Travel Management:

1. Manage end-to-end domestic & international travel - flights, hotels, trains, cabs, visa, forex.

2. Negotiate best rates with travel agencies, airlines, hotels.

3. Ensure travel policy compliance and cost control. Handle approvals, cancellations & re-scheduling.

4. Billing verification, reconciliation, and monthly travel MIS reporting.

5. On time vendor bill submission to accounts with required documentation and approvals

B. Telecom / Phone Line Management:

1. End-to-end management of all clinic telephone lines, HRC phone lines, and PRI lines.

2. Liaison with service providers (Airtel, Jio, Tata, etc.) for new connections, shifting, downtime resolution and issue closure.

3. Ensure minimal downtime of clinic communication channels and timely escalation of issues.

4. Maintain inventory and documentation of all phone numbers, PRI lines and AMC records.

C. Event & General Administration:

1. End-to-end booking and logistics management for company events, meetings, conferences, and trainings - venue, travel, stay, catering.

2. Coordinate with internal teams and vendors for smooth execution.

D. Other:

1. Willingness to travel PAN India for company-related work as and when required.

2. Any other ad hoc tasks assigned by the Department Head / Management.

Experience

4+ years

Education

Any Graduate

Travel desk experience will be an added advantage.