Admin & Travel Desk Associate

Function: Administration / Travel Desk

Location: Mumbai

Experience: 27 Years

Employment Type: Full-Time

About the Role

We are looking for a well-organized, proactive, and presentable Admin & Travel Desk Associate to manage day-to-day administrative activities along with end-to-end travel coordination for employees, leadership, and business visitors.

The ideal candidate should have excellent communication and coordination skills, strong attention to detail, and the ability to manage multiple requests efficiently in a fast-paced corporate environment.

Travel Desk Management

• Coordinate end-to-end domestic and international travel arrangements, including flights, hotels, cabs, and other transportation.
• Manage travel bookings, cancellations, rescheduling, and modifications.
• Coordinate travel requirements for senior management, employees, and business visitors.
• Maintain travel itineraries and ensure timely communication of booking details.
• Coordinate with travel agencies, hotels, airlines, and cab vendors.
• Maintain travel records, invoices, and expense documentation.
• Support employees with travel-related queries and last-minute changes.
• Ensure travel arrangements are aligned with company policies and budgets.

Administration

• Handle day-to-day office administration and coordination activities.
• Coordinate with housekeeping, security, pantry, maintenance, courier, and other facility vendors.
• Manage office supplies, stationery, and administrative inventory.
• Coordinate meetings, visitor management, and conference room arrangements.
• Assist in organizing internal meetings, events, employee engagements, and other office activities.
• Maintain administrative records and documentation.
• Support the HR and leadership teams with ad-hoc administrative requirements.