Admin & procurment

Job Description Admin Executive

Company: Rang Technologies
Job Title: Admin Executive
Base Location: Ahmedabad, Gujarat
Shift Timing: 3:00 PM IST 12:00 AM IST
Department: Administration / Corporate Services
Employment Type: Full-Time

About Rang Technologies

Rang Technologies is a technology and staffing solutions company focused on delivering talent and business solutions to clients. We are looking for a proactive, organized, and detail-oriented Admin Executive to support the smooth functioning of our Ahmedabad office and ensure efficient day-to-day administrative operations.

Role Overview

The Admin Executive will be responsible for managing daily office administration, facilities, vendor coordination, employee support, documentation, and administrative compliance. The ideal candidate should be hands-on, dependable, and capable of managing multiple responsibilities while ensuring a professional and well-maintained workplace.

Key Responsibilities

1. Office Administration & Facilities

• Manage day-to-day office administration and ensure smooth functioning of office facilities.
• Monitor office supplies, stationery, pantry requirements, housekeeping, and general maintenance.
• Ensure the office premises remain organized, safe, and presentable.
• Coordinate for repairs, maintenance, and other facility-related requirements.

2. Vendor & Service Provider Management

• Coordinate with vendors, housekeeping staff, maintenance teams, and other service providers.
• Follow up on service requests, delivery schedules, quotations, and pending issues.
• Maintain vendor records, invoices, service agreements, and related documentation.
• Assist with vendor comparisons and cost-effective purchasing of office requirements.

3. Procurement & Inventory Management

• Identify office procurement requirements and arrange purchases as per internal approval processes.
• Obtain quotations, compare prices, and coordinate purchase orders where applicable.
• Track inventory, maintain stock registers, and monitor the issuance of office supplies and assets.
• Verify deliveries and coordinate invoice submission with the Finance team.

4. Employee & Internal Coordination

• Support employee administrative requirements, including ID cards, access, seating, and basic workplace facilities.
• Coordinate meeting rooms, office arrangements, visitor management, and employee-related administrative requests.
• Assist with joining formalities from an administrative perspective, including asset allocation and access coordination.
• Coordinate with HR, Finance, IT, and other departments for administrative requirements.

5. Documentation & Compliance

• Maintain records of office assets, inventory, vendors, invoices, and administrative expenses.
• Ensure timely updating of administrative trackers and reports.
• Support internal audits and maintain relevant documentation.
• Assist in implementing office policies, safety practices, and applicable administrative procedures.

6. Reporting & Shift Coordination

• Provide updates on pending administrative tasks, vendor issues, and procurement requirements.
• Ensure proper handover of pending activities wherever required.
• Address routine administrative issues during the assigned shift and escalate critical matters promptly.

Required Skills & Qualifications

• Graduate in any discipline; candidates with a background in Administration, Commerce, or Business Management are preferred.
• 1–4 years of experience in office administration, facilities management, or corporate administration.
• Working knowledge of MS Excel, MS Word, email communication, and basic reporting.
• Strong vendor coordination, negotiation, follow-up, and organizational skills.
• Good verbal and written communication skills.
• Ability to manage multiple tasks, maintain accurate records, and work independently.
• A proactive approach to problem-solving, cost control, and workplace management.

Preferred Candidate Profile

• Experience working in a corporate office, IT company, staffing organization, or similar professional environment.
• Exposure to both administration and basic procurement activities.
• Strong ownership, attention to detail, and a service-oriented mindset.
• Comfortable working in the 3:00 PM to 12:00 AM IST shift from the Ahmedabad office.

Work Location & Shift

• Location: Ahmedabad, Gujarat
• Working Hours: 3:00 PM – 12:00 AM IST
• Work Mode: On-site
• Candidates should be comfortable with the specified shift and the organization's office attendance requirements.

What We Look For

We are looking for someone who takes ownership of everyday office operations, builds effective vendor relationships, maintains accurate documentation, and ensures employees have a well-managed and productive workplace.

Interested candidates can apply with their updated resume.