Admin & Operations Manager

About Us

Ctruh is a deep-tech company building the infrastructure layer for the spatial internet through a proprietary browser-native, no-code 3D engine and VersaAI, our in-house generative AI engine that transforms text, images, and video into production-ready 3D assets in minutes.

Our Work Rhythm

This is a 6-day working setup with Monday to Friday operating from the office and Saturday as Work From Home (WFH). We believe this model enables stronger collaboration, faster learning, and better team alignment while maintaining flexibility.

About The Role

We are looking for a hands-on and highly organized Admin & Operations Manager to manage Ctruh's day-to-day workplace and administrative operations.

The role will own office administration, facilities, procurement, vendor management, travel, assets, inventory, and operational logistics, while working closely with HR, Finance, IT, and the CEO's Office.

This is a high-ownership role suited for someone who is proactive, resourceful, comfortable working independently, and enjoys solving problems in a fast-paced startup environment.

Key Responsibilities

Office Administration & Facilities:

• Manage day-to-day office administration, facilities, housekeeping, maintenance, utilities, supplies, and workplace requirements.
• Ensure smooth functioning of the office and proactively resolve operational issues.
• Manage office-related contracts, renewals, licenses, and documentation.
• Coordinate office setup, maintenance, expansion, relocation, and other workplace projects as required.
  
  

Procurement & Vendor Management

• Manage end-to-end procurement including sourcing, quotations, negotiations, purchases, deliveries, and vendor coordination.
• Identify, onboard, and manage vendors across facilities, office supplies, travel, maintenance, events, and other operational needs.
• Track vendor performance and negotiate commercials to drive cost efficiency.
• Coordinate with Finance for invoice processing and vendor payments.
  
  

Travel & Logistics

• Manage business travel including flights, trains, hotels, cabs, accommodation, cancellations, and last-minute changes.
• Coordinate travel and logistics for employees, leadership, clients, events, and business requirements.
  
  

Asset & Inventory Management

• Own the lifecycle of company assets including procurement, allocation, handover, repairs, transfers, returns, and disposal.
• Maintain accurate asset and inventory records and conduct periodic audits.
• Coordinate with HR and IT for employee onboarding and offboarding requirements.
  
  

HR, CEO's Office & Business Support

• Partner with HR on onboarding, offboarding, employee requirements, events, and workplace initiatives.
• Support the CEO's Office with travel, meetings, purchases, logistics, and other time-sensitive requirements.
• Coordinate office events, employee activities, visitors, and special projects.
  
  

Process & Operational Excellence

• Build and maintain SOPs, trackers, vendor records, asset records, and operational documentation.
• Track operational expenses and identify opportunities for cost optimization.
• Continuously improve administrative processes and ensure timely closure of operational requirements.
  
  

Must-Haves

What We're Looking For:

• 6+ years of experience in Administration, Operations, Facilities, Procurement, Workplace Operations, or a related function.
• Proven experience managing vendors, procurement, office administration, assets, and travel operations.
• Strong vendor management, negotiation, and cost optimization skills.
• Good understanding of purchase processes, quotations, invoices, and vendor payments.
• Experience with procurement and expense management tools.
• Experience managing office setup, expansion, relocation, and facilities projects.
• Experience coordinating employee onboarding and offboarding logistics.
• Strong organizational, documentation, and operational tracking skills.
• Strong communication and stakeholder management skills, with the ability to work effectively across teams.
• Strong understanding of operational efficiency, process improvement, and cost control.
• Proficiency in Google Workspace, Microsoft Office, and basic operational tracking tools.
• Ability to work effectively in a fast-paced and dynamic environment.
• Ability to maintain confidentiality while handling sensitive company and employee information.
  
  

Good-to-haves

• Prior experience working in a startup or high-growth company.
• Experience working closely with HR and senior leadership / CEO's Office.
• Experience managing company assets and asset management systems.
• Ability to build processes and SOPs from scratch.
  
  

Who Will Thrive Here

You'll thrive at Ctruh if you are someone who takes complete ownership, enjoys solving problems, and can independently manage multiple operational priorities. This role is ideal for someone who is highly organized, proactive, resourceful, and comfortable operating in an environment where priorities can change quickly. You should be someone who doesn't wait to be told about a problem—you identify it, figure out the solution, coordinate with the right people, and get it done. You'll work closely with the HR Team, CEO's Office, Finance, IT, vendors, and external partners, making this a highly collaborative and high-ownership role.

Why Join Ctruh

Join Ctruh to be part of a fast-growing deep-tech company working at the intersection of AI, 3D, XR, and spatial computing.

You'll have the opportunity to build and improve the operational backbone of a growing startup, work closely with leadership, create scalable processes from the ground up, and have a direct impact on how efficiently the organization operates.

If you enjoy ownership, problem-solving, building systems, negotiating with vendors, and making things happen, this role gives you the opportunity to make a meaningful impact at Ctruh.