Admin/operation (Front Desk) - Female
Webvillee Technology · Indore · onsite · Posted 63d ago
About a minute. You'll make an account on the way through.
About this role
Founded in 2011, Webvillee specializes in delivering enterprise-grade software solutions that drive digital transformation. With expertise in design, innovation, and engineering, we provide scalable, long-term solutions tailored to enhance operational efficiency and customer experiences. Our proficiency in integrating advanced technologies, including cloud solutions and ERP/CRM systems, combined with our status as Salesforce and SAP-certified partner, ensures seamless operation efficiency . We allow businesses to focus on growth and strategy while we manage their technical complexities and improve the operation efficiencies.
About The Role
We are looking for a proactive and organised Admin & Operations Executive / Admin Officer to manage end-to-end administrative and facility operations across the corporate office. The role will be responsible for ensuring smooth day-to-day functioning, cost control, workplace safety, and efficient coordination with internal teams, vendors, and external service partners.
The ideal candidate should have strong administrative and coordination skills, a cost-conscious mindset, and the ability to handle multiple operational requirements in a fast-paced environment.
Key Responsibilities
- Manage day-to-day administration and facility operations of the office.
- Coordinate office maintenance, housekeeping, security, pantry, utilities, and other facility requirements.
- Handle vendor management, including vendor identification, negotiation, service coordination, and SLA monitoring.
- Monitor and control administrative and facility-related expenses.
- Coordinate employee travel, accommodation, transportation, and other logistics requirements.
- Manage travel and administrative reimbursements and ensure timely processing.
- Maintain records of office assets, equipment, inventory, and consumables.
- Ensure proper asset allocation, tracking, and periodic verification.
- Coordinate with HR, Finance, Operations, IT, and other departments for administrative requirements.
- Manage office supplies, stationery, pantry requirements, and other operational inventories.
- Ensure workplace hygiene, safety, and housekeeping standards are consistently maintained.
- Handle multiple office/location-related administrative activities, if required.
- Prepare basic MIS reports related to administration, expenses, vendors, assets, and facility operations.
- Identify operational gaps and proactively implement solutions to improve efficiency and reduce costs.
- Support audits, compliance requirements, and documentation related to administration and assets.
- Handle urgent administrative and operational issues and ensure timely resolution.
- Strong understanding of Administration and Facility Management.
- Experience managing corporate offices, warehouses, or retail setups.
- Strong vendor management, negotiation, and cost optimisation skills.
- Excellent coordination and stakeholder management abilities.
- Strong organisational and multitasking skills.
- Detail-oriented with a cost-conscious approach.
- Ability to work under pressure and manage operational challenges effectively.
- Good communication and interpersonal skills.
- Proficiency in MS Excel, Google Sheets, and basic MIS reporting.
- Proactive, solution-oriented, and responsible approach to work.
- Graduate in any discipline.
- MBA / PG Diploma in Management will be an added advantage.
- 3–4 years of experience in Administration, Facilities, Office Management, or Operations.
- Experience handling corporate and multi-location operations will be preferred.
- Smooth functioning of multiple offices and administrative operations.
- Facility uptime and timely resolution of maintenance issues.
- Effective travel coordination and travel cost control.
- Vendor service quality and adherence to agreed SLAs.
- Timely and accurate reimbursement processing.
- Asset accuracy, tracking, and audit compliance.
- Workplace hygiene, safety, and housekeeping standards.
- Administrative cost optimisation and operational efficiency.
- Health Insurance
- Paid Time Off
- Provident Fund
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Skills
About Webvillee Technology
Webvillee Technology
IT Services & Consulting
201-500
employees
2011
15 years old
Indore, Madhya Pradesh
India
₹6.3L PA avg
Avg at Webvillee Technology
About
Welcome to the Webvillee Journey: A Commitment to Digital Excellence
Webvillee is a digital transformation company that provides cutting-edge engineering solutions. Our goal is simple: to help you embrace, navigate, and innovate through digital technologies.
At Webvillee, we are all about helping you achieve your business objectives. Whether it involves top-notch software solutions or leveraging technology, we ensure measurable results.
We don't just offer services; we become your reliable innovation partner. We address the challenges that come in the way of your digital journey. We deliver exceptional value through our design, innovation, and engineering solutions.
Our range of digital technology solutions includes:
- Product Engineering Services
- Digital Transformation Services
- CRM & ERP Services
- Cloud Services
- Managed IT Services
Our dedicated team is highly skilled in Salesforce, SAP, Microsoft, DevOps, and Java. These skills allow us to serve businesses of all sizes across various industries. Mostly in healthcare, retail, manufacturing, real estate, sales, finance, CRM, B2B Commerce, and Hi-tech.
We do not just keep up with technology; we help you lead the way with our sustainable and scalable solutions. Our commitment to deliver long-term value to the clients sets us apart as one of the most trusted companies in the industry.
Employee ratings
10 reviews
Culture
3.6
Career growth
3.7
Work-life
3.6
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