Admin, MIS & HR Executive

Job Description Admin, MIS & HR Executive
Company: Vanya Veda Lab Pvt. Ltd.
Department: Administration, MIS & Human Resources
Designation: Admin, MIS & HR Executive
Location: Gurugram, Haryana
Employment Type: Full-Time
Experience Required: 4 Years
Industry: Beauty, Cosmetics, FMCG or Consumer Goods (Preferred)
About Vanya Veda Lab
Vanya Veda Lab is a premium beauty and personal care brand combining modern science with innovative hair, scalp, skin and body care solutions. With a growing presence across professional salons and distribution networks, we are looking for an organised, detail-oriented and proactive professional to manage our administrative operations, MIS reporting and HR coordination.
Key Responsibilities
1. Office Administration

• Manage day-to-day office administration and operational activities.
• Coordinate courier bookings, dispatches, deliveries and shipment tracking.
• Maintain office supplies, stationery and other administrative requirements.
• Coordinate with vendors, service providers and courier partners.
• Maintain office records, documentation and filing systems.
• Assist management with daily operational and administrative tasks.
• Coordinate with internal departments to ensure smooth office operations.

2. MIS & Reporting

• Prepare and maintain daily, weekly and monthly MIS reports.
• Track sales performance against monthly targets for individual sales executives, territories and distributors.
• Coordinate with the sales team to collect and consolidate reports.
• Prepare employee-wise and region-wise performance reports.
• Track distributor-wise and salon-wise sales and collection data.
• Maintain accurate Excel databases and management reports.
• Prepare dashboards and reports for management review.
• Ensure timely submission of all MIS reports.

3. HR Operations & Payroll

• Maintain employee attendance, leave records and employee databases.
• Prepare monthly salary sheets based on attendance, leave, incentives and applicable deductions.
• Calculate and process employee TA/DA (Travel Allowance and Daily Allowance) claims.
• Verify travel expense statements and supporting bills submitted by employees.
• Maintain records of employee advances, reimbursements and deductions.
• Coordinate employee joining formalities, documentation and onboarding.
• Maintain employee files, appointment letters and other HR documentation.
• Assist with recruitment coordination and interview scheduling.
• Track employee attendance, leave balances and monthly payroll inputs.
• Coordinate with the accounts department for salary disbursement and reimbursements.
• Support management in implementing HR policies and administrative procedures.

4. Sales Team Coordination

• Follow up with sales executives for daily sales reports, market visit reports and expense statements.
• Monitor timely submission of sales reports and TA/DA claims.
• Consolidate sales team attendance and travel records.
• Maintain monthly sales target versus achievement reports.
• Coordinate with regional managers for reporting and operational requirements.
• Highlight pending reports, discrepancies and delays to management.

Required Skills & Qualifications
Educational Qualification

• Bachelor's degree in Commerce, Business Administration, Human Resources or a related field.
• MBA/PGDM in HR or Operations will be an added advantage.

Technical Skills

• Strong proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS and formulas.
• Experience preparing MIS reports and management dashboards.
• Working knowledge of payroll calculations and TA/DA processing.
• Proficiency in MS Office, Google Sheets and email communication.
• Basic understanding of HR operations and employee documentation.
• Familiarity with Tally or other accounting/HR software is an advantage.

Personal Attributes

• Highly organised with strong attention to detail.
• Ability to manage multiple responsibilities independently.
• Good communication and coordination skills.
• Strong follow-up and problem-solving abilities.
• Ability to handle confidential employee and financial information.
• Proactive, accountable and deadline-oriented.

Ideal Candidate
We are looking for someone who can independently manage office administration, maintain accurate business reports and coordinate employee-related activities.
The ideal candidate should be comfortable working in a growing organisation, handling multiple responsibilities and ensuring that management receives accurate information on time.