NOIDA · FULLTIME
Admin Manager
Vedansh Superspeciality Hospital
Noida · onsite · Posted 1d ago
Sourced from
Undisclosed7–10 yrsfulltimeNoida
About a minute. You'll make an account on the way through.
agent · working
- Read this posting0.7s
- Found the form on Naukri · 15 questions to answer1.2s
- Decided the answers for all of them3.2s
- Tailor your résumé to this role
- Waiting for you
Section · 01
About this role
At least 3 years in a hospital or comparable 24 7 service environment preferred
Reporting to hospital management / designated reporting authority
We are seeking a hands-on Admin Manager to oversee hospital facility services, housekeeping, security, engineering coordination, stores, transport, vendors, statutory documentation, emergency readiness and administrative reporting. The role requires strong operational ownership, preventive planning, accurate records and close coordination with clinical and support departments.
Job Summary & Scope of Responsibility
The Admin Manager will help ensure safe, clean, functional and well-coordinated hospital operations across clinical and non-clinical areas. The role covers:
- Housekeeping, sanitation and environmental hygiene.
- Security services, access control, crowd management and incident support.
- Engineering, utilities, repairs, preventive maintenance and breakdown management.
- Administrative stores and inventory control.
- Hospital transport, vehicles and ambulance administrative coordination.
- Annual Maintenance Contracts (AMCs), service contracts and vendor management.
- Food and dietary-service vendor management.
- Statutory approvals, licences, NOCs, registrations and renewals.
- Pest control, laundry/linen coordination, parking, signage, waste movement and patient/visitor amenities.
- Administrative emergency preparedness, disaster support and business continuity.
- Administrative records, registers, audits, dashboards, budgets and management reporting.
Housekeeping & Sanitation
- Ensure 24 7 cleanliness of clinical and non-clinical areas through documented area-wise schedules, manpower deployment and supervisor rounds.
- Monitor high-risk and high-footfall areas, including Emergency, ICUs, OTs, wards, OPD, toilets, waiting areas, lifts, corridors, entrances and external premises.
- Coordinate with Infection Control and Nursing on cleaning protocols, disinfectants, spill management, isolation-area cleaning and infection-control observations.
- Maintain checklists, complaint logs, material-usage controls, deep-cleaning plans, pest-control schedules and corrective-action records.
- Verify outsourced manpower attendance and service delivery; share manpower discrepancies with HR and the vendor without assuming HR authority.
Security & Safety Administration
- Supervise the security agency, deployment roster, post instructions, uniforms, grooming, attendance and shift handovers.
- Ensure access control for staff, patients, attendants, vendors and restricted areas; support visitor, material and vehicle movement controls.
- Maintain incident, key-control, lost-and-found, gate-pass and security-round registers; preserve CCTV-related evidence in coordination with IT / authorised management.
- Support prevention and management of theft, violence, crowding, unauthorised entry, patient absconding / LAMA risk and emergency situations.
- Conduct periodic security drills and promptly escalate medico-legal or serious incidents to the authorised clinical / management team.
Engineering, Maintenance & Utilities
- Maintain an asset register and preventive-maintenance calendar for electrical systems, DG sets, UPS, HVAC, lifts, plumbing, pumps, fire systems, medical gas systems, STP / ETP / WTP and other applicable infrastructure.
- Operate a ticket / logbook system with priority classification, response time, closure time, root cause and user confirmation.
- Ensure continuity of critical utilities and test backup arrangements at approved intervals.
- Monitor daily utility parameters and consumption; investigate abnormal use and propose cost-saving actions without compromising safety or patient care.
- Coordinate shutdowns and repairs with clinical users in advance; immediately escalate any risk to patient services.
- Verify completion certificates / service reports before recommending vendor bills for processing.
Store & Inventory Control
- Manage administrative / general stores entrusted to the department, with item coding, authorised receipt, safe storage, issue records and stock ledgers.
- Maintain minimum, maximum and reorder levels for critical housekeeping, engineering, stationery and administrative consumables.
- Conduct cycle counts and monthly physical verification; investigate variances, slow-moving, expired, damaged or obsolete stock.
- Raise timely purchase requisitions through the approved process; the Purchase Department will source, negotiate and issue purchase orders.
- Prevent unauthorised issue, leakage, duplicate demand and emergency buying caused by poor planning.
Transport & Vehicle Management
- Maintain vehicle-wise files covering registration, insurance, permits, fitness, pollution certificate, tax, servicing, repair history, fuel and driver documentation.
- Ensure vehicle availability, cleanliness, preventive maintenance, route / trip logs and authorised usage.
- Coordinate ambulance administrative readiness with Emergency / Clinical teams; clinical equipment and patient-care readiness remain with the designated clinical owner.
- Monitor fuel efficiency, avoidable idle time, challans, accidents and misuse; report exceptions promptly.
- Ensure accident reporting, insurance coordination and corrective action according to hospital policy.
AMC & Service-Vendor Management
- Maintain a central contract register showing scope, vendor, start / end dates, SLA, value, renewal notice period, security deposit, escalation contacts and performance status.
- Begin renewal review at least 90 days before expiry and submit requirement / performance inputs to Purchase and management.
- Conduct vendor induction covering hospital conduct, infection control, safety, confidentiality, access and documentation requirements.
- Verify attendance, deliverables, response time, quality, statutory documents and SLA compliance through documented scorecards.
- Record deficiencies, obtain corrective-action plans and recommend continuation, penalty or replacement to the authorised committee / management.
- Do not appoint, terminate or financially commit the hospital to any vendor without written approval and established procurement controls.
Food & Dietary-Service Vendor Management
- Monitor food-service vendor performance for patients, attendants and / or staff as per approved scope, menu, quality standards, rates and service timings.
- Coordinate with the Dietitian / Clinical team regarding prescribed diets; the Admin Manager must not alter therapeutic diets or clinical nutrition instructions.
- Ensure kitchen and service-area hygiene, staff grooming, health / fitness documentation, pest control, safe storage, temperature control and applicable food-safety records.
- Verify meal counts, authorised indents, wastage, complaints and service deviations before recommending bills.
- Arrange periodic food-quality, hygiene and vendor-performance reviews with Nursing, Quality, Infection Control and user departments.
- Immediately escalate suspected contamination, food-borne illness, major hygiene breaches or repeated patient complaints; preserve samples / records where policy requires.
Statutory Approvals & Compliance Readiness
- Create and maintain a master statutory compliance register for all applicable approvals, licences, NOCs and certificates.
- Maintain physical and digital files containing applications, approvals, conditions, fees, inspection reports, correspondence and renewal evidence.
- Trigger renewal action at least 120 / 90 / 60 / 30 days before expiry, depending on lead time; escalate delays in writing.
- Coordinate inspections and closure of observations with Quality, Engineering, Clinical, HR, Purchase and management as relevant.
- Submit a monthly compliance status report to the DMS / CEO showing valid, under-renewal, pending and at-risk items.
- Never conceal an expired or missing approval; escalate any related risk on the same working day.
Registers, Records & MIS
- Daily administrative round and service-status log.
- Housekeeping deployment, area checklist and deep-cleaning records.
- Security deployment, incident, key, gate-pass and lost-and-found registers.
- Complaint / ticket register with response and closure times.
- Asset, breakdown and preventive-maintenance register.
- Critical utility reading and consumption log.
- AMC / service-contract master register and renewal calendar.
- Vendor master, compliance documents and monthly scorecards.
- Administrative store receipt, issue, stock and physical-verification records.
- Vehicle, fuel, trip, service and statutory-document files.
- Food-service hygiene, meal count, complaint and vendor-performance records.
- Statutory approval / licence tracker with document repository.
- Incident, CAPA, drill and emergency-readiness records.
- Monthly Admin Dashboard and risk / escalation note.
Competencies & Behavioural Expectations
- Ownership mentality with calm, visible presence across the hospital.
- Strong knowledge of hospital facility services, safety and statutory documentation.
- Ability to manage vendors firmly while maintaining auditable, professional relationships.
- Planning discipline, preventive approach and rapid escalation of risk.
- Data-based reporting, cost consciousness and documentation accuracy.
- Patient-first attitude, confidentiality and respect for clinical priorities.
- Ability to coordinate across departments without creating functional conflict.
- Integrity: no gifts, commissions, favours, undisclosed conflicts or informal vendor commitments.
Minimum Qualification & Experience
- Graduate degree required; postgraduate qualification in Hospital Administration, Facility Management, Operations or a related field preferred.
- Preferably 7-10 years of administration / facility experience, including at least 3 years in a hospital or comparable 24 7 service environment.
- Working knowledge of statutory approvals, outsourced services, engineering coordination, stores, safety and vendor contracts.
- Proficiency in MS Excel / MIS, documentation and professional written communication.
- Ability to remain available for critical administrative emergencies beyond regular working hours.
Handover, Backup & Business Continuity
- Maintain updated passwords / contact lists only through approved secure custody; no critical information should remain solely with one individual.
- Nominate and train an approved second-line coordinator for each major administrative service.
- Before planned leave, issue a written handover covering critical services, pending approvals, vendor visits, renewals, breakdowns and escalations.
- On separation or transfer, complete physical and digital handover of contracts, licences, keys, registers, assets, open issues and access rights, certified by the reporting authority.
Employment Details
- Job type: Full-time.
- Work location: In person, Vedansh Super Speciality Hospital, Dadri, Greater Noida.
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Section · 02
Skills
DG Setsbusiness continuityBuyingclassificationauditsclinical nutritionCAPADashboardelectrical systemsamcsFacility ManagementdietitianEngineering CoordinationdeploymentAnnual MaintenanceAdministrationcomplianceCCTV