PUNE · FULLTIME
Admin Manager - Pune
OneStory
Pune · onsite · Posted 47d ago
Sourced from
Not disclosed8–10 yrsfulltimePune
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Section · 01
About this role
Job Summary
We are seeking a highly organized and experienced Admin Manager to oversee the administrative and facility operations of our growing manufacturing company. The ideal candidate will have a proven background in managing administrative functions in a high-tech or manufacturing environment and will ensure smooth day-to-day office operations, vendor management, compliance, and employee support services.
Key Responsibilities
Administrative Operations
We are seeking a highly organized and experienced Admin Manager to oversee the administrative and facility operations of our growing manufacturing company. The ideal candidate will have a proven background in managing administrative functions in a high-tech or manufacturing environment and will ensure smooth day-to-day office operations, vendor management, compliance, and employee support services.
Key Responsibilities
Administrative Operations
- Manage all office administration, ensuring the smooth functioning of the workplace.
- Develop and implement administrative systems, policies, and procedures.
- Maintain asset records, equipment tracking, and document control protocols.
- Oversee maintenance and security of office and production facilities.
- Ensure compliance with safety standards and local regulations.
- Coordinate with utility and facility service providers (electricity, water, housekeeping, security, etc.).
- Manage vendor relationships for office supplies, equipment, and outsourced services.
- Negotiate contracts and service agreements to ensure cost-efficiency and quality.
- Ensure company compliance with statutory, legal, and regulatory requirements.
- Maintain proper documentation for licenses, contracts, and agreements.
- Support internal and external audits.
- Lead and manage the admin support team (housekeeping, drivers, front office, etc.).
- Support HR and Finance in logistics related to onboarding, events, and employee services.
- Manage travel bookings, accommodation, and local logistics for staff and visitors.
- Monitor and ensure strict adherence to all relevant labour laws, industrial safety regulations, and government compliance requirements (e.g., Factories Act, OSHA standards).
- Formulate, update, and enforce safety policies, SOPs, and emergency procedures in coordination with the EHS (Environment, Health & Safety) team.
- Maintain records of incidents/accidents and lead investigations to determine root causes, preventive measures, and reporting to statutory authorities.
- Ensure fire-fighting equipment is in working condition, conduct regular fire drills, and maintain emergency evacuation plans.
- Keep accurate records of safety audits, training sessions, MSDS (Material Safety Data Sheets), and compliance checklists.
- Liaise with local labour departments, fire services, pollution control boards, and other statutory bodies for inspections, renewals, and clearances.
- Oversee CCTV monitoring and office tech infrastructure.
- Ensure data confidentiality and restricted access to sensitive areas (e.g., R&D labs, testing zones).
- Provide administrative support for drone testing sites, demo zones, and government-authorized manufacturing units.
- Coordinate with cross-functional teams for logistics during product trials or field demonstrations.
- Bachelor's Degree in Business Administration, Facilities Management, or related field. MBA or equivalent preferred.
- 8–10 years of relevant experience, preferably in a manufacturing, aerospace, or tech-driven company.
- Strong knowledge of facility and administrative operations in a regulated industry.
- Excellent leadership, problem-solving, and interpersonal skills.
- Ability to manage multiple vendors, contracts, and cross-departmental coordination.
- Familiarity with regulatory bodies such as Municipal Corporation, MSEB.
- Proficiency in MS Office, ERP systems, and admin reporting tools.
- Experience in handling admin operations in R&D and manufacturing companies.
- Understanding of industrial safety norms and Factory Act compliance.
- Hands-on, proactive, and resourceful personality.
- Strong ethical standards and integrity.
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Section · 02
Skills
facility and administrative operationsoffice security operationsCompliance Managementerp systemsadmin reporting toolsVendor ManagementMS Office