Admin Head (Payroll and Workplace Operations)

Admin Head (Payroll and Workplace Operations)

Location: [Bengaluru / Remote India] · Full-time

Read on to find out if you're a fit.

NeenOpal is a fast-growing global data analytics and cloud consulting firm. As our business expands, our internal office engine needs to run just as smoothly as our client projects. We are looking for an Admin Head who wants to own and modernise our workplace, procurement, vendor, and administrative operations from the ground up—not just inherit a checklist.

This is a proactive operations role, not a legacy clerk position. We are looking for someone who loves building organized systems. If you are energized by structured workflows, sharp vendor negotiation, flawless logistics, and creating a great workplace environment–read on.

What you'll actually do

You'll be the engine that keeps NeenOpal's office and day-to-day operations running cleanly. Your job is to manage our facility, oversee IT assets, handle vendor relationships, streamline basic finance/HR coordination, and make sure our team has everything they need to succeed.

Key Responsibilities

1. Payroll & Compliance Coordination

• Coordinate with the payroll team to ensure accurate and timely salary processing.
• Compile and validate monthly payroll inputs.
• Ensure timely filing and payment of statutory compliances such as PF and PT.
• Support adherence to all applicable statutory and regulatory requirements.

2. Expense & Vendor Management

• Review employee expense claims as per company policy and ensure timely reimbursements.
• Track vendor invoices and ensure timely payments.
• Maintain proper records of all expenses and vendor transactions.

3. Invoicing & Accounts Coordination

• Generate client invoices, purchase orders, and proforma invoices.
• Maintain and update invoice trackers and payment status.
• Follow up with clients for outstanding payments.
• Coordinate with the accounts team for timely financial closures and filings.

4. Software & Subscription Management

• Maintain a centralized tracker of all company-wide software subscriptions.
• Monitor license allocation and usage on a monthly basis.
• Ensure timely renewal of subscriptions to avoid service disruption.

5. IT Support & Asset Management

• Coordinate resolution of IT support tickets within defined timelines.
• Procure IT assets and software as per business requirements.
• Maintain inventory and records of all company assets.
• Ensure compliance-related tools (e.g., Sprinto) are updated and maintained.

6. Employee Onboarding Support

• Facilitate onboarding by provisioning access to tools (Gmail, Slack, Keka, MS Office, etc.).
• Verify onboarding documentation including identity and PF details.
• Initiate background verification (BGV).
• Review and manage onboarding workflows in HR systems.

7. Banking & Financial Operations

• Maintain records of bank accounts and credit card statements.
• Ensure timely payment of credit card dues.
• Coordinate with banks for any operational or transactional issues.

8. Travel & Logistics Management

• Manage travel arrangements including flight and hotel bookings.
• Support visa documentation and travel-related requirements.

9. Event Coordination

• Collaborate with HR and other teams to plan and execute company events.
• Provide logistical and operational support for events.

10. Administrative Support

• Provide day-to-day administrative support to senior management and stakeholders.
• Ensure smooth operations and address ad-hoc administrative requirements.

What makes you a fit for this role

• 5+ years of experience in office administration, operations, or facilities management in IT or professional services.
• Organized & Tech-Savvy: Comfortable with tools like Google Workspace, MS Excel, Keka (HRMS), and ticketing systems.
• Problem Solver: Sharp with vendor negotiation, reviewing bills, and keeping workflows smooth.
• Clear Communicator: Direct and friendly when handling employees, vendors, and management.

Nice to Have

• Fast-Growing Startup Experience: Prior exposure to working in a fast-paced, scaling environment.
• International Operational Handling: Experience managing global travel/visas or supporting international client/time-zone logistics.