Admin Head/ General Secretary - NGO

Job Summary

The General Secretary shall be responsible for organizing, directing, and managing the day-to-day administrative and operational activities of the Samiti. The role includes maintaining records, coordinating meetings, handling official correspondence, managing financial documentation, and ensuring smooth coordination among office-bearers and members in accordance with the rules and objectives of the Samiti.

Key Responsibilities

1. Organize, direct, and plan the work and activities of the Samiti.
2. Convene meetings of the Samiti and maintain accurate records and minutes of all meetings and proceedings.
3. Maintain updated records of members and handle all official correspondence on behalf of the Samiti.
4. Ensure proper custody, maintenance, and safekeeping of all records, documents, and files of the Samiti.
5. Collect subscriptions, donations, contributions, and other dues or charges, issue official receipts, and ensure timely deposit of such amounts into the designated bank account.
6. Disburse and make payments on behalf of the Samiti and submit all cheques and payment documents to the Treasurer for signatures and processing.
7. Ensure that no expenditure is incurred beyond the approved budget provisions. However, in cases of urgent necessity, the General Secretary may sanction expenditure up to INR 5,000/- or such revised amount as may be approved by the Executive Committee from time to time, subject to subsequent approval of the Executive Committee at the earliest opportunity.
8. Work in close coordination and collaboration with all office-bearers and committees of the Samiti.
9. Perform any additional duties, responsibilities, or assignments as may be entrusted by the Executive Committee from time to time.

Required Skills & Competencies

• Strong organizational and administrative skills
• Good communication and correspondence abilities
• Record management and documentation skills
• Basic financial handling and reporting knowledge
• Leadership and coordination abilities
• Integrity, confidentiality, and accountability
• Ability to work collaboratively with committees and stakeholders
• Society Secretaries working in NGO will kept on First Preference

Qualification & Experience

• Graduate degree in Administration, Management, Social Work, or related field preferred
• Experience in NGO, society, trust, or association administration preferred
• Knowledge of statutory and organizational procedures will be an advantage